SAM #15B21626Q00000012

Procurement of Replacement Rooftop HVAC Units (Sterling and TRANE) for FCI Elkton

This opportunity involves the supply and delivery of replacement rooftop HVAC units for the Federal Correctional Institution (FCI) Elkton, managed by the Federal Bureau of Prisons (FBOP). - Government Buyer: - Federal Bureau of Prisons (FBOP), FCI Elkton, Lisbon, Ohio - Field Acquisition Office, Grand Prairie, Texas - OEMs Highlighted: - Sterling - TRANE - Products/Services Requested: - Eleven (11) new commercial rooftop HVAC heating and/or cooling units - 4 units: Sterling, 800,000 BTU, part number EIART80A3J01H61U5NA7B3 - 2 units: Sterling, 400,000 BTU, part number RT40A2JO1H6155NA283 - 2 units: Sterling, 250,000 BTU, part number EIART40A2J01H61R5NA7B3 - 3 units: Sterling, 250,000 BTU, part number E1ART25A2C01H61E5NA7B3 - 2 units: TRANE, 97,000 and 72,000 BTU, part number YCD075C4L0BD (6.25 and 5.0 Ton cooling capacity) - All units are natural vent rooftop heating/cooling units, direct replacements or equal to existing Sterling and TRANE models - Unique/Notable Requirements: - Equipment must meet specified BTU and cooling capacity requirements for designated buildings (UNICOR, Gymnasium, Warehouse) - Delivery and installation required; contractor must provide a minimum five-year warranty - Compliance with all regulations and quality assurance standards - Set aside for small businesses under NAICS 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing) - Delivery and installation must follow a specified weekly schedule, excluding weekends and federal holidays

Description

The Federal Bureau of Prisons (FBOP) herein issues solicitation 15B21626Q00000012 and intends to make a single award to a responsible entity for a firm-fixed-price contract for a project entitled Supply Replacement Rooftop HVAC Units at the Federal Correctional Institution (FCI) Elkton, located in Lisbon, Ohio.

Quotes shall be received on or before the deadline of August 10, 2026, at 10:00 a.m. EST.  Quotes shall be submitted electronically via email to zbowers@bop.gov in pdf format only and will be deemed received at the time as indicated on the email notification.   Faxed and hand delivered quotes will not be accepted.  Quotes received after the quote deadline will be handled in accordance with FAR 12.203(c)(1).

Please submit any questions you may have in writing.  Questions may be submitted via email to zbowers@bop.gov.  

FCI Elkton is a federal facility located at 8730 Scroggs Rd. Lisbon, OH. The project consists of the following:

The Federal Bureau of Prisons (FBOP)  intends to make a single award to a responsible entity that will provide eleven (11) commercial HVAC heating and/or cooling units, in new condition, to Correctional Institution - Elkton located at 8730 Scroggs Road in Lisbon, OH. The contract type is a requirements contract with firm-fixed prices. The Contracting Officer holds the rights for the dismissal of the awarded party and dissolution of the contract if contract goals and schedules are not met. The contract shall consist of a one-phase process to procure and deliver equipment meeting the specified qualifications. The contractor is responsible for ensuring a safe delivery is met and maintained throughout the term of the contract. Specifications of the (11) HVAC units are found on page 3 of the attachment labled "SOW". 

Access to the specifications and drawings attachments will require an active https://sam.gov vendor registration (log in) AND may require a specific role or domain linked to your registration. If you encounter problems requesting access to these documents, please contact the Federal Service Desk at 866-606-8220. Interested offerors must be registered in the System for Award Management (SAM) at https://sam.gov. 

The North American Industrial Classification System (NAICS) code applicable to this requirement is 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing) with a corresponding small business size standard of 1250 employees.  The solicitation will be distributed solely through the website at https://sam.gov. Hard copies of the solicitation will not be made available. The website provides download instructions. All future information about this solicitation, including any amendments, will also be distributed solely through this website. Interested parties are responsible for continuously monitoring this website to ensure that they have the most recent information about this proposed contract action. IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at https://sam.gov. If you have questions about SAM, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org. 

This is a 100 percent small business set-aside. You must be registered at www.sam.gov as a small business (see FAR provision 52.219-1 in the Representations & Certifications section of your www.sam.gov registration).

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