SAM #PANMCC26P0000047018

Turnkey eSports Stage Automation and Broadcast Equipment Integration for U.S. Army Esports Team

This opportunity involves the U.S. Army Marketing and Engagement Brigade at Fort Knox seeking turnkey procurement and installation of advanced eSports stage automation and broadcast equipment for the U.S. Army Esports Team. - Government Buyer: - U.S. Army Marketing and Engagement Brigade, U.S. Army Esports Team, Fort Knox - OEMs and Vendors Mentioned: - Marshall Electronics (cameras, mounting hardware) - BlackMagic Design (production switcher, recorder, replay editor) - Sony (projector, A/V receiver) - Extron (matrix switcher, processors, control interfaces, audio DSP, speakers, amplifiers, cabling) - ETC (lighting console) - Chauvet (stage wash lights) - DVS (LED video wall system) - Products/Services Requested: - 11 Marshall CV508 POV cameras and mounting hardware - 1 Marshall CV605 U3 PTZ action camera and bracket - BlackMagic ATEM Television Studio HD8 switcher, HyperDeck Studio HD Plus recorder, DaVinci Resolve Replay Editor - Custom XTP 3200 matrix switcher, MGP 641 XI multi-window processors, LinkLicense software - Extron control processors, touch panels, power expansion, GUI software - SMP 352 streaming media processor, DMP 128 Plus AT audio DSP - Extron SF 26CT ceiling speakers (6), SF 8CT subwoofers (2), XPA U 2004 FX amplifier - DVS Optic 3E LED wall system, Colorlite controller - Sony VPLXW5000ES projector, STR-AZ1000ES A/V receiver, white projector screen - ETC CS20 lighting console, Chauvet wash lights (6), EZLink Wedge Q3BT uplighting (8) - Extensive cabling: HDMI, speaker, network, DMX, custom LED/screen cables - Structural display walls with Army branding and a dedicated Warrior Corner zone - Unique/Notable Requirements: - Turnkey integration with existing broadcast and production infrastructure - Custom cabling and structural display elements tailored to the venue - All equipment to be professionally installed, programmed, and tuned - Project divided into five phases with strict delivery and installation timelines - Total estimated hardware and installation cost: $172,537.92

Description

This is a Sources Sought Notice ONLY. The U.S. Government desires to procure and integrate turnkey specialized eSports stage automation equipment to the existing broadcast and production infrastructure and setup for the U.S. Army eSports Team’s main broadcast stage at Fort Knox, Kentucky on a small business set-aside basis, provided two (2) or more qualified small businesses respond to this notice with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Government wide Point of Entry (GPE). It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement. The anticipated NAICS code is 334220; this industry comprises establishments primarily engaged in manufacturing radio and television broadcast and wireless communications equipment. Examples of products made by these establishments are transmitting and receiving antennas, cable television equipment, GPS equipment, pagers, cellular phones, mobile communications equipment, and radio and television studio and broadcasting equipment. The size standard in number of employees for this NAICS code is 1,250.

Attached is the DRAFT Statement of Work (SOW).

Responses to this notice shall be e-mailed to the Contract Specialist, Clarence A. Jones  at clarence.a.jones6.civ@army.mil  and Contracting Officer, Andrea M. Skilinski at andrea.m.skilinski.civ@army.mil no later than 14 August 2026 at 10:00AM ET (Fort Knox local time).

Limitations on subcontracting and nonmanufacturer rule do not apply to small business set-asides for contracts at or below the Simplified Acquisition Threshold (SAT). It does apply to 8(a), HUBZone, VOSB/SDVOSB, and WOSB/EDWOSB, set-asides regardless of the dollar value of the award if awarding on a sole source basis only.

Small business contractors awarded contracts above the SAT are required to comply with Federal Acquisition Regulation (FAR) 52.219-14, Limitations on Subcontracting (DEVIATION 2021-O0008) when utilizing subcontractors. The penalty for non-compliance is the greater of $500K or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors, in accordance with 13 CFR 125.6(h).

See FAR 52.219-14 - Limitations on Subcontracting for Small Business (DEVIATION 2021-O0008).

All 8(a), HUBZone, VOSB/SDVOSB, and WOSB/EDWOSB firms need to take action at https://certifications.sba.gov/ in order to compete for 8(a), HUBZone, VOSB/SDVOSB, and WOSB/EDWOSB Federal Contracting Program set-aside contracts.

In response to this notice, please provide:

1.  Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2.  Identify whether your firm is interested in competing for this requirement as a prime contractor or not.  Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

3.  Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. 

4.  Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5.  Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6.  Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition.  Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition.  Include the subject of the acquisition, this announcement, and the MICC POC information from the sam.gov notice.  Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

7.  Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

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