SAM #36C26326Q0966

Minneapolis VA Seeks Leica Cerebro Specimen Tracking System for Pathology

The Minneapolis VA Health Care System is seeking a comprehensive specimen tracking system for its anatomic pathology department. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 23, Minneapolis VA Health Care System - OEMs Highlighted: - Leica Biosystems (Leica Cerebro system specified as the sole source solution) - Products and Quantities: - Specimen Tracking System (brand name or equal), including hardware, software, and accessories - Key hardware components: - 4 CER Keyboards, 4 CER Mice, 9 CER Desk Stands, 3 CER Wall Stands - 4 CER 24" Touch Screen Monitors, 12 CER 15" Touch Screen Monitors - 41 CER Power Cords, 14 Wired Zebra Barcode Scanners, 2 Wireless Zebra Barcode Scanners, 14 Zebra Scanner Stands - 16 CER Client PCs, 1 CER CMD Server SW, 1 CER CMD Reporting Server + 15 CAL, 1 CER CMD LIS Connection Server - 1 Leica IP C Modular Histology Cassette Printer, 1 Unload Station C, 1 Power Cord USA - 15 AMP - 1 Cartridge Kit (280 ml), 9 BOND Printer Ribbon & Labels Cxi (1Pack), 9 BOND Cognitive Slide Labellers, 1 BOND LIS Licence Key (5.0+) - Software modules: - Accessioning, Grossing, Embedding, Sectioning, Send-Out, Universal, Instrument Connection, Test/Backup Environment - Professional services: - 5 units of CEREBRO Professional Services (implementation, training, validation, support) - Notable Requirements: - System must support barcode-driven specimen tracking, workflow management, and middleware integration with Oracle Health/Cerner and VISTA - Instrument interoperability and robust reporting capabilities required - Delivery within 90 days of award; includes installation, training, validation, and go-live support - 12-month warranty from go-live; technical support available weekdays during business hours

Description

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 01/15/2026 Revision: 03

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is unrestricted.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516, with a small business size standard of 1000 Employees. The FSC/PSC is 6640.

The Minneapolis VA Health Care System, One Veterans Drive, Minneapolis, MN 55417 is seeking to purchase a Specimen Tracking System.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item Description Quantity Unit of Measure Unit Price Total Price 1 Specimen Tracking System See Statement of Work in the solicitation document 1 EA

The purchase order/contract period of performance is a One Time Purchase (Please specify in your solicitation response how long the system will take for complete installation). Place of Performance/Place of Delivery Address: Minneapolis VA Health Care System One Veterans Drive Minneapolis, MN 55417

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services See Solicitation document.

All quoters shall submit the following: Full solicitation package in accordance with the Instructions to Offerors located in the solicitation document.

All quotes shall be sent to the Contracting Officer, Traci Johannes, at traci.johannes@va.gov.

Award will be based upon a Lowest Price, Technically Acceptable evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

Submission of your response shall be received not later than August 12th, 2026 at 16:30PM CST at traci.johannes@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Traci Johannes, traci.johannes@va.gov

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