SAM #SP4705-26-Carpenter

Comprehensive Building Maintenance and Carpentry Services for DLA HQC, Fort Belvoir

This opportunity seeks comprehensive building maintenance and carpentry services for the Defense Logistics Agency's McNamara Headquarters Complex at Fort Belvoir, Virginia. - Government Buyer: - Defense Logistics Agency (DLA), McNamara Headquarters Complex - OEMs and Vendors: - No specific OEMs or manufacturers are named; services are open to qualified commercial providers - Products/Services Requested: - Full-scope interior and exterior carpentry operations support - Includes maintenance, repairs, minor renovations, and emergency response for industrial-level facilities - Trades required: master carpenters, cabinetmakers, roofers, framers, masons, drywall installers, floor coverers, painters, certified locksmiths - 24/7 emergency response, especially for locksmith services - Use of a Computerized Maintenance Management System (CMMS) for daily reporting and dispatch - Routine, preventive, corrective, and emergency repairs for doors, frames, hardware, cabinetry, drywall, siding, flooring, painting, ceiling tiles, roll-up doors, building envelope, and more - Scheduled inspections and maintenance for fire extinguishers, pressure washing, and cleaning - End-of-life repair and replacement of building components - Ad-hoc and alteration services for unscheduled or urgent repairs (up to $1.5M per task) - Quality control and assurance program required - Contractor must provide a dedicated project manager with at least ten years of experience - All personnel must have active Secret facility security clearances - Compliance with federal, state, and local building codes, ADA, OSHA, AWI, ASTM, and NFPA standards - Unique/Notable Requirements: - 24/7 emergency response with strict timelines, especially for life-safety and security issues - Dedicated, highly experienced project manager - All staff must be licensed, qualified, and cleared for secure facilities - Use of CMMS for all work tracking and reporting - Adherence to a robust quality control program - Phase-in and phase-out transition plans required

Description

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. Per FAR 52.215-3. (a) The Government does not intend to award a contract on the basis of this Request for Information (RFI) or otherwise pay for the information solicited. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes; it does not constitute a Request for Proposal (RFP), Request for Quote (RFQ), or a promise to issue an RFP or RFQ. Furthermore, those who respond to this RFI should not anticipate feedback regarding its submission. This RFI does not commit the Government to contract for any supply or service. DLA Contracting Services Office (DCSO-R3) is not currently seeking proposals. DCSO-R3 will not pay any cost incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the responding party’s expense. Not responding to this RFI does not preclude participation in any future RFP or RFQ. DCSO-R3 reserves the right to cancel the RFI process at any time. All responses to this RFI become the property of the Federal Government and will not be returned.

Background & Scope: Defense Contracting Services Office (DSCO-R3) is seeking information from potential sources capable of providing comprehensive exterior and interior carpentry operations support services, including routine maintenance, repairs, and minor renovations at the Andrew T. McNamara Headquarters Complex (HQC) in Fort Belvoir, VA. The HQC utilizes highly visible, industrial-level facilities requiring continuous functionality, aesthetic appeal, and stringent safety compliance. The Government is seeking contractors capable of providing firm-fixed-price routine maintenance as well as ad-hoc, alteration, and emergency repair services under an Indefinite Delivery/Indefinite Quantity (IDIQ) contract framework. The anticipated period of performance is a one (1) year base period with four (4) one-year option periods.

Trade and Licensing Qualifications: The Government is specifically seeking responses from contractors that are:

Capable of providing highly skilled and licensed trades personnel, including a Master Carpenter/Supervisor, Cabinetmaker, Roofer, Framer, Mason, Drywall Installer, Floor Coverer, Painter, and a certified Locksmith (available 24/7). Capable of ensuring all assigned personnel possess and maintain an active Secret facility security clearance prior to accessing the site. Experienced in complying with federal, state, and local building codes, ADA requirements, OSHA regulations, and recognized industry standards (e.g., AWI, ASTM).

Overview of Requirement: A draft Performance Work Statement (PWS) is provided as an attachment.

Proposed NAICS Code: The proposed North American Industry Classification System (NAICS) Code is 238350 for Finish Carpentry Contractors. (NAICS code is provided for market research purposes only and may change prior to any future solicitation).

KEY CAPABILITY REQUIREMENTS:

To successfully perform this requirement, a contractor must demonstrate the capability to meet the following critical elements:

Emergency & Incident Response: Provide 24/7 emergency on-call capabilities with a guaranteed on-site response within one (1) hour, temporary stabilization within two (2) hours, and permanent repair schedules agreed upon within eight (8) hours. Security & Clearances: Ensure that the company holds the appropriate Facility Security Clearance (FCL) and can supply a fully staffed team of tradespeople who possess verifiable Secret clearances to work in restricted DLA and DTRA environments without requiring escorts. Specialized Personnel & IDIQ Management: Provide a highly qualified, dedicated on-site Project Manager with a minimum of ten (10) years of experience in industrial operation and maintenance, capable of overseeing complex IDIQ task orders, managing sub-trades, and utilizing a Computerized Maintenance Management System (CMMS) for daily reporting and dispatch.

Capability Statement Requirements:

Interested parties shall submit a capability statement that includes, at a minimum:

Company name, address, UEI, CAGE code, and business size. Primary point of contact. Business socioeconomic status (e.g., Small Business, HUBZone, 8(a), WOSB, SDVOSB, etc.). Evidence that the company holds or can easily obtain the necessary Facility Security Clearance (FCL) and clear personnel to the Secret level. Description of the firm’s experience providing comprehensive carpentry, masonry, roofing, and general facility maintenance services to Federal, State, or commercial customers.

Description of the firm's experience managing Indefinite Delivery/Indefinite Quantity (IDIQ) contracts. Geographic areas serviced. 24/7 Emergency response and on-call capabilities, particularly for critical trades like locksmithing. Description of any value-added services, including preventive and predictive maintenance planning, CMMS operations, and material lifecycle support. Examples of similar projects performed within the last five years, including customer, contract number, contract value, description of work, and period of performance.

Questions for Industry:

The Government requests responses to the following:

Does your company currently hold an active Facility Security Clearance (FCL)? Are you capable of supplying a workforce (including specialized trades like locksmiths and master carpenters) with active Secret clearances? What is your company's experience managing varying volumes of work under an IDIQ contract structure? Can your company consistently meet a 1-hour on-site response time for emergency service orders (24/7)? What CMMS software or similar dispatch and tracking systems do you utilize for reporting and preventive maintenance? Are your services available through existing Government-wide acquisition contracts (e.g., GSA Multiple Award Schedule) or other contract vehicles?

Response Instructions: Capability statement should not exceed 10 pages. Response to RFI – Exterior and Interior Carpenter Operations Support Services. (SP4705-26-Carpenter)

Due Date: Interested parties are requested to respond to this RFI no later than Friday,  August 21, 2026 by 1:00 PM EST by emailing Chelsea Lee at Chelsea.lee@dla.mil and Beverly Williams at Beverly.j.williams@dla.mil. Responses submitted after this date and time will not be taken into consideration.

All correspondences should include in the subject line: “RFI – Exterior and Interior Carpenter Operations Support Services. (SP4705-26-Carpenter)”

Provide all responses in PDF format. There is no specified format, but they must be limited to no more than twenty (20) pages with type font no smaller than 12-point. The cover page of the response shall include the following:

Company name, address, UEI, CAGE code, and business size. Primary point of contact. Business socioeconomic status (e.g., Small Business, HUBZone, 8(a), WOSB, SDVOSB, etc.)

See above for additional information required at Capability Statement Requirements. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). No classified, confidential, or sensitive information should be included in your response.

Questions and Answers: Interested parties are encouraged to submit any questions regarding this Request for Information (RFI) in writing. All questions must be received no later than Friday, August 7, 2026, at 11:00 a.m. EST. Questions received after this deadline will not be considered. The Government intends to provide written responses to all timely submitted questions. Responses will be provided to all interested parties to ensure a fair and transparent market research process.

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