SAM #36C10B26Q0489

VA Market Research for Fiserv Frontier 8.1 Reconciliation Software and Support

The Department of Veterans Affairs (VA) Technology Acquisition Center is seeking information for a potential sole-source procurement of Fiserv Frontier 8.1 Reconciliation software and maintenance support, currently provided by Trintech, Inc. - Government Buyer: - Department of Veterans Affairs, Technology Acquisition Center - OEMs and Vendors: - Fiserv (OEM of Frontier 8.1 Reconciliation software) - Trintech, Inc. (current vendor) - Products/Services Requested: - Fiserv Frontier 8.1 Reconciliation Software (1 license) - Supports reconciliation of cash, payroll, and centrally billed account transactions - Handles up to 100,000 daily and 2 million monthly transactions - Integrates with FASMATCH and Crystal Reports 2013 - Provides advanced matching rules, workflow automation, and flexible data import/export - Includes archiving compliant with National Archives guidelines - Supports Single Sign-On with PIV/Smart Cards and multi-company scalability - Maintenance and support services for the software - Includes updates, troubleshooting, and compliance with VA requirements - Unique/Notable Requirements: - Must support high transaction volumes and detailed reporting - Interoperability with existing VA financial systems (FASMATCH) - Compliance with federal security and archiving standards - Market research is being conducted to identify alternative solutions that meet all specified requirements

Description

DESCRIPTION THIS IS A Sources Sought Notice ONLY. The Department of Veterans Affairs (VA) intends to award a firm fixed price sole-source contract to Trintech, Inc., for Fiserv Frontier 8.1 Reconciliation software and maintenance support on a sole source basis. However, VA is conducting market research to determine if there are other brands of software available to meet VA's requirements. This notice is issued solely for information and planning purposes; it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the VA to contract for any supply or service. Further, the VA is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The VA will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code is: 513210, Software Publishers with a size standard of $47M. VA currently uses Fiserv software to reconcile Standard Form 224 cash transactions, Defense Finance and Accounting Services payroll transactions, and transactions for the Centrally Billed Account (US Bank, Travel Management Center and FEDTraveler). The Fiserv Frontier 8.1 Reconciliation Software is an existing component of the FSC's Financial Accounting Service (FAS) Match System and is a valuable tool allowing the FSC to reconcile financial data with the U.S. Treasury, Federal Reserve Banks, Centrally Billed Accounts, and Defense Finance Accounting Service (DFAS). Below are the minimum requirements and salient characteristics of the required software. If interested and capable of providing an alternate solution, please provide a capabilities statement detailing the specific software and how it meets the full requirement. Please also provide a pricing estimate. Email Responses by: August 15, 2026 Point of contact: Mr. Juan C. Perez, contract specialist Email: juan.perez5@VA.GOV; Phone: 512-981-4467 Minimum Requirements: Capacity to cover the complete transaction life cycle from order, execution, allocation, confirmation, matching, settlement, reporting. Interoperability with FASMATCH -- ability to handle the following data capacity: Approximately 10,000-50,000 daily loaded transactions A maximum of 100,000 peak loaded daily transactions Transactions retained in active tables approximately 15 days Transactions retained in history tables approximately 24 months Reconciliation of over 2 million transactions monthly / 500,000 transaction matches weekly Compatible with Crystal Reports 2013 Ability to produce reports by attributes on a many data set, e.g., by match ID, unmatched reports, Account Type, SDD. Architecture must allow for the addition of multiple web servers, Java application servers, and database servers. Single Sign-On Configuration Requirements: VA uses PIV/Smart Cards for Single Sign-On Currently WebLogic/IIS is used to accomplish this task and it’s easy to set up (based on existing installation) so getting a functional solution in place is less painful/development. Note: Java-based applications make it difficult to get Kerberos config files set up correctly and maintain certificates to work with PIV Cards. Data Transformation Capabilities: Flexible Formatting capabilities Provide integrated complex instruments of data that will allow the user to import data sets which then can be used for the reconciliation matching process. Import data in any format from internal sources such as a general ledger system, or externally from Treasury websites or other data sources. Matching Rules: Flexible Matching with multi-threaded matching engine to automatically match as many items as possible based on specified criteria, including one-to-one, one-to-many, and many-to-many items. Match criteria based on any type of monetary item, allowing flexibility to tailor match criteria to meet the unique characteristics of VA transaction types, producing a higher auto-matching rate. Workflow Automation: Automated scheduler that allows jobs to be scheduled to run at any time, with multiple jobs running concurrently without compromising system performance. Archiving Capabilities: Capable to comply with National Archives and Record Administration guidelines—records over 6 years must be maintained. Current total records in History table: 86 million; more than 25 million transactions in ItemHistory or TradeHistory tables. System must be able to maintain and manage similar records in the database. Scalability: Must handle all transaction and account types in support of cash, check, securities, FX, or any other reconciliation process, all on a single platform without the need to create interfaces to separate systems. Salient Characteristics Data Input: Easy to use solution for loading source data into the system, automating import where possible, accepting most file formats (SWIFT, BAI, EBCDIC, ASCII, etc.), and managing data import without conversion to a set format. Permanent Audit Trail: Provides a comprehensive audit trail for all changes, including messages appended to items, with transaction history available online even when items are purged to history. Multi-Company/Location Tailoring: Supports multiple companies or operating units, isolating reconciliation at this level. Scalability: Capable of scaling into the multi-millions of daily transactions for enterprise deployment. Scheduling: Allows saving import definitions for regular use, scheduling data import and processing functions to optimize system performance. Data Fields: Supports 60+ fields for transaction data, including effective date, account, class, amount, branch, department, reference number, serial number, type, clerk ID, and user-defined fields. Matching: Flexible matching engine with protocols including amount, aggregate, tolerance, multiple pass, interactive, partialing, and splitting, tailored to transaction types. Research and Resolution: Online tools for researching and resolving open items, including search, inquiry, messaging, and exception management. File Export: Extensive data export capabilities in ASCII format for integration with other applications. Security Subsystem: Privilege-based security with support for internal and external Single Sign-On solutions. User-Friendly System Design: Web-based interface designed for ease of use, training, and integration with desktop tools.

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