SAM #FA701426Q0039

Venue and Event Support Services for 2026 Air Force Enlisted Leadership Conference and PED Symposium (AFSA SUMMIT)

This opportunity is for venue and event support services for the Department of the Air Force's 2026 Enlisted Leadership Conference (ELC) and Professional Education and Development Symposium (PEDS), co-located with the AFSA SUMMIT in Orlando, FL. - Contracting agency: Department of the Air Force (HAF/CCC, AFDW PKH) - Sole-source Firm Fixed Price contract with Air Force Sergeants Association (AFSA) is recommended - Venue: Hilton Orlando, 6001 Destination Pkwy, Orlando, FL - Event dates: August 8-12, 2026 - Requirements: - Up to 9 conference rooms (various capacities: 100, 150, 200, 300 persons) - 2 staff support rooms (with laptop outlets) - 40 breakout rooms (25/40 person capacity, no A/V) - Room configuration, setup, daily refresh/reset, and 24-hour room holds - Audio/visual technician support daily (0700-1700) - No specific OEMs or commercial vendors named; venue services must be provided at Hilton Orlando - Multi-year contract vehicle recommended for continuity - Opportunity supports professional development and collaboration for Air Force and Space Force personnel - Detailed requirements in attached Performance Work Statement (PWS)

Product Line Items: - 2 x 100-person ballrooms (with stage, schoolroom seating, screen, projector) - 2 x 300-person ballrooms (with stage, schoolroom seating, screen, projector) - 2 x 200-person ballrooms (with stage, schoolroom seating, screen, projector) - 2 x 150-person ballrooms (with stage, schoolroom seating, screen, projector) - 1 x 30-person conference set (U-shaped table, support staff seats, screen, projector) - 2 x conference sets with support rooms (10-person capacity, laptop outlets) - 40 x breakout rooms (25/40-person capacity, no A/V)

Service Line Items: - Venue support services (room setup, maintenance, configuration) - Audio/visual technician support (daily, 0700-1700) - Event support for AFSA SUMMIT, ELC, and PEDS

Period of Performance: - August 8-12, 2026 (event duration) - Daily A/V technician support during event hours - Multi-year contract recommended for future continuity

Commercial Opportunity: - Sole-source contract likely with AFSA for event support - Venue services must be provided at Hilton Orlando - No named OEMs; opportunity for event support and A/V service providers - Potential for future multi-year contracts for similar events

Description

In support of the 2026 Enlisted Leadership Conference (ELC) and Professional Education and Development Symposium (PED) scheduled for 8 - 12 August, this requirement is for venue support to include the acquisition of: - Conference Rooms: Nine (9) Conference Rooms, Two (2) Staff Support Rooms, Forty (40) "Breakout" Spaces. - Room Configuration and Setup - Room Maintenance - Audio/Visual Technician Support - Location: Hilton Orlando, 6001 Destination Pkwy, Orlando, FL 32819

View original listing