SAM #75N98026SS00846

NIH Vehicle Fleet Fuel Supply Services Solicitation

NIH is seeking qualified small business suppliers for fuel delivery services supporting its government vehicle fleet in Maryland. - Government Buyer: - National Institutes of Health (NIH), Fleet Management Service, under the Department of Health and Human Services (HHS) - Products Requested: - Bio Diesel Fuel (500 to 8,000 gallons per delivery) - Diesel fuel additive (sufficient to treat delivered fuel) - E-85 Fuel (500 to 8,000 gallons per delivery) - Unleaded fuel (500 to 8,000 gallons per delivery) - No specific OEMs or vendors are named in the solicitation - Services Requested: - Reliable, compliant delivery of fuels to NIH facilities in Bethesda and Poolesville, Maryland - Emergency delivery capability within 24 hours - Drivers must hold valid commercial licenses and comply with environmental and security regulations - Notable Requirements: - Support for 24/7 operations - Compliance with federal procurement and environmental standards - Vendors must be small businesses under NAICS code 424710 - Contract Structure: - One-year base period with four one-year option periods - Capability statements requested from interested vendors

Description

Notice Type: Sources Sought Notice

Solicitation No.: 75N98026SS00846

Posted Date: July 30, 2026

Response Date: August 17, 2026

Response Time: 10:00 am Eastern Daylight Time (EDT)

NAICS Code: 424710 Petroleum Bulk Stations and Terminals 200

Product Service Code: 9130 Liquid Propellants and Fuels, Petroleum Base

Title: NIH Vehicle Fleet Fuel Supply

Disclaimer

This is a Sources Sought Notice.  This is not a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability of small business sources meeting the requirement described herein. The National Institutes of Health (NIH) is seeking to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code of 424710 with 225 in size standards in number of employees for the required NIH Vehicle Fleet Fuel Supply.

This notice does not obligate the Government to issue a solicitation or award a contract.  Responses to this notice are not offers and cannot be accepted by the Government to for a binding contract.  The Government will not reimburse respondents for any costs incurred in preparing a response.  This Sources Sought Notice is for market research purposes only.  The Government is seeking information from industry to assist in acquisition planning and to determine the appropriate procurement strategy, including whether a set-aside is feasible. 

Agency/Office

Department of Health and Human Services (HHS)

National Institutes of Health (NIH)

Office of Logistics and Acquisition Operations (OLAO)

Description

The NIH, Office of Logistics and Acquisition Operations, has a requirement to establish a contract for fuel services in support of its fleet of approximately 550 government-owned vehicles. These vehicles are essential to the daily operations of NIH, supporting mission-critical activities including the transportation of personnel, equipment, medical supplies, and materials across NIH facilities.  The NIH fleet operates across multiple locations and relies on a consistent and uninterrupted supply of fuel to maintain operational readiness. Without a dedicated fuel contract in place, NIH risks service disruptions that could directly impact the agency's ability to carry out its research, clinical, and administrative missions. Establishing this contract will ensure that NIH has a reliable, cost-effective, and compliant fuel supply solution that meets the operational demands of its fleet while adhering to federal procurement regulations and environmental requirements. This acquisition supports NIH's commitment to efficient fleet management and responsible stewardship of government resources.

Statement of Work

The Government has provided a “draft” Statement of Work (SOW) (see attachment).

Period of Performance

The Government anticipates a contract with a one-year base and four one-year option periods.

Place of Performance/Delivery

The delivery locations  are NIH Facility Bethesda and Poolesville, Maryland.

Information Submission Requirement

Please provide the following details within your response:

1)           Provide:

a)           Legal Business Name

b)           UEI Number

c)            Point of Contact (phone and email), and

d)           Company website address, if applicable.

2)           State size of business and current socioeconomic status (i.e. small business, small disadvantage business, women-owned small business, 8(a) program, HUBZone, service-disabled veteran owned small business, etc.). 

Capability and Experience Statement

All capable vendors should respond with a capability statement informing the availability of providing  Unleaded fuel, E-85, and Diesel fuel for vehicles, trucks, and special use equipment. 

Response Instructions

An organization that is not considered a small business under the applicable NAICS code 424710 should not submit a response to this notice. Any potential offers should respond electronically with their capability statement by 10:00 am eastern daylight time (EDT), Monday, August 17, 2026, in writing by email to Tonia Alexander at tonia.alexander@nih.gov  with subject line to reference Sources Sought  75N98026SS00846 – NIH Vehicle Fleet Fuel Supply. 

Confidentiality

Very importantly, no proprietary, classified, confidential, or sensitive information should be included in your response. 

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