SAM #191N6526Q0099

Structural Retrofitting Services for U.S. Embassy New Delhi Commissary

This opportunity involves the U.S. Embassy in New Delhi seeking structural retrofitting services for its operational Commissary building at the Chanakyapuri Embassy Compound. - Government Buyer: - U.S. Embassy, New Delhi (Commissary) - U.S. Department of State - OEMs and Vendors: - No specific Original Equipment Manufacturers (OEMs) or commercial vendors are named in the solicitation or attachments. - Products/Services Requested: - Structural retrofitting services for an operational embassy facility - Includes scaffolding installation (aluminum scaffolding on wheels) - Drywall partition erection (metal studs and gypsum board) - Painting (primer and two coats) - Welding (certified welders, 6013 welding rods) - Quality assurance and control monitoring - All materials, labor, equipment, and a technically qualified supervisor must be provided by the contractor - Deliverables: shop drawings, red line drawings, as-built drawings, inspection reports, quality plans, schedules, and final acceptance requests - Unique or Notable Requirements: - Work must comply with specified structural engineering designs and safety standards - Contractor must minimize disruption to ongoing operations at the facility - Security, quality assurance, and compliance with U.S. and host country laws are emphasized - Payment is milestone-based and requires GST compliance and electronic invoicing - Liquidated damages of 1% per day for late completion - All work to be completed in two phases over a total of 60 to 90 working days, depending on the document - Contractor must provide certified welders and a qualified supervisor - Mandatory registration in the System for Award Management (SAM) prior to award - Award will be made to the lowest-priced, technically acceptable offeror, potentially without discussions

Description

Enclosed is a Request for Quotations (RFQ) for structural retrofitting services at the U.S. Embassy in New Delhi, India. Offerors wishing to submit a quotation should follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit their quotation to the address specified below.

Site Visit The Embassy intends to conduct a site visit on August 5, 2026, at 11:00 a.m., at Gate-B, Chandragupta Marg, Chanakyapuri, New Delhi – 110021, India. Prospective offerors wishing to participate must submit their interest to ChellaramaniA@state.gov no later than 5:00 p.m. on August 3, 2026.

Requests for Clarification All requests for clarification must be submitted in writing via email to ChellaramaniA@state.gov no later than 5:00 p.m. on August 3, 2026. Responses will be provided to all offerors who have expressed interest in doing business with the U.S. Government (USG). Questions submitted after this deadline will not be answered.

Quotation Submission Quotations are due no later than 5:00 p.m. (India Standard Time) on August 10, 2026. All quotations must be submitted electronically to NewDelhiBids@state.gov, with the subject line: "Solicitation No. 191N6526Q0099 – Structural Retrofitting."

Each submission must not exceed 10 MB. If the total file size exceeds 10 MB, offerors must divide the submission into multiple files, each under 10 MB, and send them as separate emails.

Quotations received after 5:00 p.m. (India Standard Time) on August 5, 2026, will not be accepted. All quotations must be submitted in English. Incomplete quotations will not be considered. Quotations submitted to any email address other than NewDelhiBids@state.gov will be rejected in accordance with FAR provision 52.215-1.

Basis for Award The U.S. Government intends to award a contract/purchase order to the responsible offeror submitting an acceptable quotation at the lowest price. The Government intends to award based on initial quotations without discussions; however, the Government reserves the right to hold discussions with offerors in the competitive range, if necessary.

Required Submission Elements To be considered for award, offerors must submit the following:

Section B – Prices/Costs Section K – Representations, Certifications, and Other Statements of Offerors or Quoters Additional information as required in Section L Proof of SAM Registration  

SAM Registration Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to submitting a quotation. Contractors unable to register prior to award must complete registration within 30 days after award, or no later than 3 days prior to submission of the first invoice — whichever occurs first.

Offerors are strongly encouraged to begin SAM registration immediately if they intend to respond to this solicitation.

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