SAM #19GT5026Q0065

U.S. Embassy Guatemala City Solicits Event Support Services for MOW and HRW Conference

This opportunity is issued by the U.S. Embassy Guatemala City (Department of State) for comprehensive event support services for the MOW and HRW conference event in Guatemala City. - Government Buyer: - U.S. Embassy Guatemala City, American Embassy Guatemala City, GSO - Procurement Section - No specific OEMs or commercial vendors are named; the solicitation is open to qualified service providers. - Products/Services Requested: - Lodging: 120 single accommodation rooms for event attendees - Transportation: Shuttle service for 120 guests (airport-hotel and hotel-airport) - Conference Facilities: - Plenary conference room for 120 people (5 days) - Four breakout rooms (30 people each) - Four consultation rooms (15 people each) - Two HRW conference rooms (50 people each, 4 days) - Equipment: Projectors, microphones (head table and wireless), flipcharts with markers, screens, technical support, registration table, coffee station, tables for office supplies and bottled water - Catering: Welcome reception for 120 guests (snacks, hors d'oeuvres, drinks, possible entertainment), coffee breaks, lunch options with dietary accommodations - Unique/Notable Requirements: - All services must be provided at a venue in Guatemala City - Technical support for all equipment and conference rooms - Dietary accommodations for meals - Flexible date for welcome reception (either of two days) - No specific brands, models, or part numbers required; focus is on capacity, service quality, and event logistics

Description

The United States Embassy in Guatemala requires the services of rental of meeting rooms for the MOW and HRW conference event to be held in Guatemala. The event will be held in Guatemala City from December 14 to 18, 2026. Services required include lodging, conference rooms, and rental of equipment as detailed herein.

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