SAM #2027-LGR-0110

Sole Source Maintenance and Repair Services for Historic Film Preservation Equipment at Library of Congress Packard Campus

This opportunity is for specialized maintenance and repair services for historic film preservation equipment at the Library of Congress's Packard Campus for Audio-Visual Conservation. - Sole-source contract to Video & Film Solutions Co for five years (one base year plus four option periods) - Services include preventive maintenance, repair, troubleshooting, and parts supply for vintage and contemporary film lab equipment - Equipment covered includes: - BHP Contact Printers (Model 6127, Qty: 2) - BHP Printer (Model 7700RD, Qty: 1) - HFC Proof Printer (Model 18612, Qty: 1) - HFC Wetgate Pumps (Qty: 3) - Oxberry 1500 Optical Printer (Qty: 1) - Facit Paper Tape Reader/Punch (Model 4047, Qty: 2) - RTI Group Colormaster 2001P Digital Analyzer (Qty: 1) - Tries Film Processors (Qty: 2) - Lipsner Smith Film Cleaning Machines (CF8200, Qty: 2; Excel 1100, Qty: 1) - Modified Film Analyzer (Model 300D, Qty: 1) - Services include two annual service visits, up to three additional repair visits, 10 hours of troubleshooting support, and distance support - No competition; justification for sole source is provided due to unique qualifications and proximity of the vendor - Contract value is below the simplified acquisition threshold but above the public notice threshold - No specific part numbers for services; parts supply is as needed - Period of performance: November 1, 2026 – October 31, 2031

Description

This is a public notice prepared in accordance with Federal Acquisition Regulation (FAR) 5.2 – Synopsis of Proposed Contract Actions.

The Library of Congress, Contracts and Grants Directorate, intends to award a sole-source firm fixed price contract to: VIDEO & FILM SOLUTIONS CO (5800 ARUNDEL AVE, ROCKVILLE, MD,20852, USA).

The period of performance of the intended contract shall run as follows: 11/01/2026- 10/31/2031. It is valued at an amount below the simplified acquisition threshold (defined as $350,000 and below), and above $25,000 (the public notice threshold). The work shall consist of the following: Maintenance and repair services for historical equipment for one base year plus four option periods.

This announcement constitutes the only public notice, proposals are not being requested from other parties and a written solicitation will not be issued. This public notice accomplishes the following:

Notice of the LC’s intent to sole source this requirement to the business listed herein;   Synopsizing the requirements in accordance with the FAR; and   Publically posting the approved Justification and Approval (J&A) to the public in advance of the contract award rather than after award. As a result of this, a second posting of the J&A is not required after the award has been made.

As a result of this public posting, this shall be the only notice issued. A separate award notice and a separate J&A posting shall not be performed, as all public information is being accomplished via this public notice.

The following attachments are included in this notice:

Attachment 1: Statement of Work Attachment 2: Sole Source Justification (Redacted for Public Release)

No further notices shall be pursued at this time in regards to this contracting action.

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