Dept of Management Services Florida #26030

St. Augustine Seeks Emergency Debris Monitoring & Grant Consulting Services

The City of St. Augustine Public Works Department is seeking qualified firms to provide Emergency Debris Monitoring and Grant Consulting Services to support disaster response and recovery efforts. - Government Buyer: - City of St. Augustine Public Works Department (Procurement Contact: Jacob Webber) - Services Requested: - Emergency debris monitoring, including field monitoring, load ticket management, debris site and tower monitoring, contractor invoice reconciliation, data management, and progress reporting - Grant consulting services, including FEMA Public Assistance documentation, grant administration, and coordination with federal, state, and local agencies - Additional support for damage assessment, emergency planning, training, and infrastructure restoration - Labor Categories and Quantities: - Project Manager (300 hours) - Operations Manager (300 hours) - Field Supervisor (1,000 hours) - Debris Site/Tower Monitors (1,000 hours) - Loading Site Monitors (1,000 hours) - Roving Monitors (1,000 hours) - Data Manager (100 hours) - GIS Analyst (100 hours) - Billing/Invoice Analyst (100 hours) - Administrative Support (100 hours) - FEMA Public Assistance Grant Manager (100 hours) - Planner/Trainer/Hazard Mitigation Specialist (100 hours) - Notable Requirements: - Rapid mobilization following declared emergencies or disasters - Demonstrated experience with FEMA Public Assistance and compliance with FEMA guidelines - Ability to support federal and state reimbursement processes - Compliance with all applicable federal, state, and local laws and grant requirements - No specific OEMs or product manufacturers are named; this is a services-based procurement - Multiple awards are possible; services will be authorized via event-specific Work Orders

Description

The City of St. Augustine is soliciting proposals from qualified firms to provide Emergency Debris Monitoring and Grant Consulting Services on an as-needed basis following declared emergencies or disaster events. The services include field monitoring, load ticket management, debris site monitoring, contractor invoice reconciliation, data management, progress reporting, FEMA Public Assistance documentation, grant administration support, and coordination with federal, state, and local agencies. The goal is to ensure rapid mobilization to support debris removal, proper documentation, eligibility, and compliance with FEMA and other funding guidelines. The City has previously used such services after major storms including Hurricanes Irma, Dorian, Ian, and Nicole, and aims to maintain these services under contract for future events.

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