Catoosa County Granicus #RFP 2026-18

Catoosa County Public Defender Records Digitization Services Solicitation

Catoosa County Board of Commissioners is seeking a qualified vendor to digitize records for the Public Defenders Office. - Government Buyer: Catoosa County Board of Commissioners, Projects Administration Department - Scope of Work: - Pickup, preparation, and scanning of approximately 560 banker boxes of files from four locations - Duplex scanning at 240 DPI, black/white, with OCR to create fully searchable PDF files - PDFs must be named with JCATS numbers and formatted for upload to the JCATS system - Document preparation includes removal of staples, bindings, and repair of torn pages - Secure storage and handling of all materials, with unscannable items (CDs, DVDs, USB drives) returned in labeled envelopes - Shredding of physical files after successful upload, with certificates of destruction provided - Vendor must supply all equipment, labor, and transportation - 12-month warranty on all work, with rework at no charge for defects - No specific OEMs or vendors are named in the solicitation - Notable Requirements: - Secure handling and compliance with all applicable laws - Summary report required upon completion - Evaluation based on qualifications, references, materials, cost, and adherence to RFP

Description

Catoosa County Board of Commissioners is seeking sealed written proposals from qualified vendors to provide records digitization services for the Public Defenders Office. The services include scanning, formatting, indexing, and shredding of approximately 560 file boxes stored at four separate locations. The vendor is responsible for document preparation, duplex scanning with OCR, file formatting, and secure handling of unscannable materials. Proposals must be submitted by August 27, 2026, and include a plan for accomplishing the scope of work.

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