SAM #36C25626Q0958

Five-Year Motorola Radio Trunking System Maintenance and Support for VA Central Arkansas

This opportunity involves a long-term contract for maintenance and support of a Motorola Radio Trunking System at the Central Arkansas Veterans Healthcare System. - Government Buyer: - Department of Veterans Affairs, Central Arkansas Veterans Healthcare System - Network Contracting Office 16 - OEM Highlight: - Motorola is the sole OEM specified for all radio trunking system equipment and services - Vendors: - Only Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) authorized by Motorola are eligible - Products/Services Requested: - Comprehensive maintenance and support for Motorola Radio Trunking System, including: - Essential Plus Services: Service Desk, Technical Support, Onsite Support, Preventive Maintenance, Network Hardware Repair, Security Patches - System Upgrade Agreement II (SUA II): Software and hardware updates, professional implementation - Avtec ScoutCare: Post-warranty support for Scout dispatch solution (software/hardware maintenance, remote support, training) - Software Maintenance: Major/minor releases, patches, telephone support, remote upgrade assistance - Hardware Maintenance: Repair/replacement of Motorola hardware with advanced replacement for urgent repairs - Remote Support: 24/7 telephone and remote support for critical issues - Coverage includes radios, repeaters, antennas, GPS devices, network switches, and interconnection wiring - Monthly reporting and secure handling of sensitive data required - Quantities/Line Items: - Five line items (base year plus four option years), each covering 12 months of service - Unique/Notable Requirements: - Contractor must be Motorola-authorized - SDVOSB set-aside - Monthly invoicing in arrears - Firm-fixed-price contract with possible six-month extension - Compliance with LPTA (Lowest Price Technically Acceptable) evaluation - Secure handling of sensitive data and monthly reporting

Description

A.1 COMBINED SYNOPSIS/SOLICITATION

1. This is a combined synopsis / solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulations (FAR) Part 12, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated using the Lowest Price Technically Acceptable (LPTA) evaluation process.

   1. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026) FAR Deviation APR 2026 (eff. 04/23/2026) VAAR DEVIATION MAY 2026 (eff. 05/12/2026) VAAM Alert 26-01 (eff. 10/01/2025). Acquisition Policy Flash 26-30 (eff. 05/12/2026).
   2. The combined synopsis/solicitation number is 36C25626Q0958.
   3. This requirement is a total set-aside for certified Service-Disabled-Veteran-Owned Small Businesses (SDVOSBs). The North American Industry Classification System number is 811210 with a size standard of 34M.
   4. Place of Performance:

Central Arkansas Veterans Healthcare System Eugene J. Towbin Healthcare Center 2200 West Fort Roots Drive North Little Rock. AR 72114

and

Central Arkansas Veterans Healthcare System John L. McClellan Memorial Veterans Hospital 4300 W 7th St Little Rock, AR 72205

1. Period of Performance: 60 months

2. All questions regarding this solicitation shall be submitted via email to Contracting Specialist, Arlene A. Blade at arlene.blade@va.gov no later than 2:00 P.M. Central Time on August 21, 2026. No additional questions will be accepted after this date. Please reference Solicitation Number 36C25626Q0958 on the subject line. NO TELEPHONE REQUESTS OR INQUIRIES WILL BE ACCEPTED.

3. Quotes are due no later than August 11, 2026 at 8:00A.M. Central Time and shall be submitted electronically via e-mail to the Contracting Specialist, Arlene A. Blade at arlene.blade@va.gov .

4. All responsible offerors are invited to submit an offer which shall be considered by the agency. It is the responsibility of the offerors to check the website periodically for any amendments and/or notices to the solicitation. To be considered for award, vendors must be registered in SAM.gov at https://sam.gov

COMBINE SYNOPSIS/SOLICTATION APPLICABLE Provisions and Clauses

The provision at 52.212-1 Introduction to Offerors Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION COMMERCIAL ITEMS (NOV 2021) applies to this acquisition.

The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition. Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order. Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

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