SAM #36C24526Q0725

Solicitation for Wearable Eye Tracking System for Medical Training

The Baltimore VA Medical Center, part of the Department of Veterans Affairs, is seeking quotations for a wearable eye tracking system to support medical training for Neurology Residents. - Government Buyer: - Department of Veterans Affairs, Baltimore VA Medical Center, VAMC Baltimore - Products/Services Requested: - Wearable eye tracking system (quantity: 1) - Must weigh less than one pound - Includes video cameras for tracking eye movement and recording the wearer's view - Equipped with a microphone for sound recording - Contains gyroscope, accelerometer, and magnetometer tracking sensors - Features infrared illuminators to assist tracking sensors - Capable of transmitting data to a software platform for processing and analysis - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Unique/Notable Requirements: - System must be wearable and lightweight (under one pound) - Designed for use in medical training with manikins - Vendors must provide technical documentation and product specifications - Open to all qualified suppliers; distributor letters required if not the manufacturer

Description

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is for Full and Open competition. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250 employees. The FSC/PSC is 6640. The Baltimore VA Medical Center is seeking to purchase a wearable eye tracking system. All interested companies shall provide quotations for the following: The vendor will provide a wearable eye tracking system for the Baltimore VA to gather data from Neurology Residents inserting needles between vertebrae of medical manikins. The eye tracking system will: Be wearable weighing less than a pound Have video cameras to track eye movement Have a video camera to record what the wearer is seeing Have a microphone to record sound Contain gyroscope, accelerometer and magnetometer tracking sensors Contain infrared illuminators to assist the tracking sensors Transmit data to a software platform to process and analyze 5.1 Task 1: Delivery of Eye Tracking System The contractor will provide a wearable eye tracking system with: Be wearable weighing less than a pound Have video cameras to track eye movement Have a video camera to record what the wearer is seeing Have a microphone to record sound Contain gyroscope, accelerometer and magnetometer tracking sensors Contain infrared illuminators to assist the tracking sensors Transmit data to a software platform to process and analyze The following solicitation provisions and clauses apply to this acquisition: FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include: (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of offers. Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Offerors may withdraw their offers by written notice to the Government received at any time before award. (d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. (e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998). The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. Additional FAR clauses and provisions are listed here, including 52.203-18, 52.204-7, 52.222-18, 52.225-4, 52.229-11, 52.240-90, 52.212-4, 52.203-17, 52.203-19, 52.204-13, 52.209-6, 52.209-10, 52.222-19, 52.222-50, 52.222-90, 52.225-3, 52.226-8, 52.232-29, 52.232-33, 52.232-40, 52.233-3, 52.233-4, 52.240-91, 852.215-72, 852.247-70, 852.252-70, 852.273-70, 52.212-2, 52.225-2, 52.212-4, among others, each with specific details and links. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services. The following are the decision factors: Technical Past performance Price Technical: Provide product brochure, specifications, distributor letter if not manufacturer and Country of Origin. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. 52.225-2 Buy American Certificate. As prescribed in 25.1101(a)(2), insert the following provision: Buy American Certificate (Oct 2022) (a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component. (2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no. (3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105). (4) The terms commercially available off-the-shelf (COTS) item, critical component, "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies." (b) Foreign End Products: Line Item No.Country of OriginExceeds 55% domestic content (yes/no) ________________________________________________ _____________________________________________ _____________________________________________ _______________________________________________ (c) Domestic end products containing a critical component: Line Item No. __ [List as necessary] (d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. (End of provision) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services [Sep 2025] To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 08/12/2026 at Alison.Klein@va.gov and William.Barton2@va.gov, hand delivery will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Alison Klein Alison.Klein@va.gov

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