SAM #36C24126Q0697

Sole Source Corrective Maintenance for Siemens IR C-Arm at VA Boston West Roxbury

This notice details a sole-source procurement by the VA Boston Healthcare System, West Roxbury, for corrective maintenance on a Siemens IR C-Arm (EE 226991) system used in interventional radiology. - Agency: Department of Veterans Affairs, VA Boston Healthcare System, Network Contracting Office 1 - Sole-source, firm-fixed-price contract to Siemens Medical, the OEM - Service required: On-site corrective maintenance to restore the Siemens IR C-Arm to full operational status - Includes all necessary repairs, safety and functionality testing to OEM standards, and a comprehensive service report - Only Siemens Medical is considered capable due to proprietary parts, diagnostic tools, and regulatory requirements - Estimated contract value: $26,743.20 - Any additional repairs beyond the initial scope require written authorization from Clinical Engineering - Procurement is justified under 10 U.S.C 2304 (C)(1) and FAR 6 for brand-specific medical device support - Response deadline: July 31, 2026 - Period of performance: One-time service; specific dates not provided

Description

This notice is being published in accordance with the Federal Acquisition Regulation (FAR) Part 5, requiring the dissemination of information on proposed contract actions. This is a notice of intent to award a sole-source contract pursuant to 10 U.S.C 2304 (C)(1), as implemented by FAR 6, only one responsible source, and no other supplies or services will satisfy agency requirements, and brand-name descriptions.

The Department of Veterans Affairs Medical Center located at 1400 VFW Parkway, West Roxbury, MA 02132-4927 has a requirement for Siemens IR C-Arm (EE 226991) System Corrective Maintenance Service.

The Government intends to award a firm-fixed-price sole source contract.

A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. This notice of intent is not a request for competitive proposals. This is a written notice to inform the public of the Government's intent to award on a sole source basis.

Interested parties may identify their interest and capability to respond to the requirement. Any response to this notice must show clear and convincing evidence that competition will be advantageous to the Government.

Please contact Manasés Cabrera, Contracting Specialist, with the responses or questions regarding this requirement at manases.cabrera@va.gov.

This notice will close on July 31, 2026, at 4:30 PM Eastern Standard Time (EST)

STATEMENT FOR SCOPE OF WORK Siemens IR C-Arm (EE 226991) Down System Corrective Maintenance Service

REQUESTING SERVICE: HTM VA Boston Healthcare System West Roxbury

INTRODUCTION:

The purpose of this service is to have one (1) Corrective maintenance service performed on the IR C-ARM (EE 226991), which is currently down. The vendor, Siemens Medical, is required to ensure that this medical device system meets all OEM safety and functional standards.

BACKGROUND:

The IR C-arm is used by the radiology department located in IR West Roxbury. The system is basically used to diagnose and treat patients with brain, breast, lung, and other cancer issues.

SCOPE & PERFORMANCE REQUIREMENTS:

The scope of services provided will include:

The vendor-trained Field Engineer will perform corrective maintenance on EE # 226991, which is currently down. The vendor will perform the corrective maintenance on site in the C-arm IR department at West Roxbury location. In the event that the scanner system is found to require any kind of additional repair service beyond the scope of the corrective maintenance, the vendor will reach out to Clinical Engineering and procure written authorization to proceed w/ any such repair. At the completion of the corrective maintenance service, the vendor will certify that the IR C-arm system is in full working order and performing in conformity to all OEM safety and functional standards. The Vendor will provide a complete service report detailing all repair and testing performed on the scanner.

DELIVERABLES: The following list itemizes the deliverables that are expected to be provided through this procurement

Vendor will perform a corrective Maintenance service on ARTIS Q Siemens C-arm (EE226991) including all system components.

The above services will be performed on site, in the IR department at the West Roxbury campus of VA Boston.

Vendor will perform full safety and functionality testing (to all OEM standards) of this medical device system during the course of this corrective maintenance service.

Vendor will provide a complete service report to Clinical Engineering detailing results of all corrective maintenance service actions and test results performed during this service activity.

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