Georgia Procurement Registry #2026-18

Records Digitization Services for Catoosa County Public Defender's Office

Catoosa County Board of Commissioners is seeking a qualified vendor to provide records digitization services for the Public Defender's Office. - Government Buyer: - Catoosa County Board of Commissioners (Public Defender's Office) - Scope of Work: - Pickup and digitization of approximately 560 file boxes from four storage locations - Duplex scanning at 240 DPI with OCR (Optical Character Recognition) enabled - Scanning in color when necessary for clarity - Formatting, indexing, and naming of files for easy retrieval - Creation of fully searchable PDF documents - Removal of staples, bindings, and repair of torn pages prior to scanning - Shredding of original documents after digitization - Return of unscannable media (CDs, DVDs, USBs, etc.) in labeled envelopes - Quality review by the Public Defender's Office prior to upload - Vendor Requirements: - Must provide all equipment, labor, and materials - Must be properly licensed - Must provide a minimum 12-month warranty on work - No specific OEMs or vendors are named; open to all qualified providers of optical scanning and digitization services.

Description

Catoosa County Board of Commissioners is seeking sealed written proposals from qualified vendors to provide records digitization services for the Public Defender's Office. The services include scanning, formatting, indexing, and shredding of records. The project involves picking up approximately 560 file boxes from four storage locations and performing duplex scanning with OCR to create fully searchable PDFs. Vendors must also remove staples and bindings, fix torn pages, and ensure document quality before scanning. Bids must be submitted by August 27, 2026, and include a cover letter outlining the plan to accomplish the scope of work.

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