SAM #70Z03826QE0000046

US Coast Guard Solicitation for Brand-Name Hydraulic Fluid Analysis Kits and Expedited Laboratory Services

The U.S. Coast Guard Aviation Logistics Center (ALC) in Elizabeth City, NC, is soliciting quotations for pre-paid laboratory analysis services and hydraulic fluid sample kits for aviation assets. - Government Buyer: - U.S. Coast Guard, Aviation Logistics Center, Receiving Section, Elizabeth City, NC - OEMs and Vendors: - Jet-Care International, Inc. (CAGE: 44JF6) - Aviation Laboratories, Inc. (CAGE: 0ESF5) - SAFRAN (OEM for KH100 kits) - Products Requested: - 360 units of Pre-Paid Laboratory Analysis of Aircraft Hydraulic Fluid Analysis Kits - Part numbers: KH100 (SAFRAN), AL-HFT-G (Aviation Laboratories) - Serialized sample kits with shipping container, sample bottle (100-250 ml, plastic preferred), and laboratory paperwork - Must be factory new, traceable to OEM, and include Certificate of Conformance - Services Requested: - 360 units of Expedited Processing (analysis and reporting within one business day) - Hydraulic fluid analysis for particulate contamination (SAE AS4059/NAS 1638) and water content (Karl Fisher method) - Reporting includes particulate size classes, water levels in % and PPM, trending analysis of last six samples - Urgent sample processing at no extra cost - Unique/Notable Requirements: - Brand-name only: Only Jet-Care International, Inc. and Aviation Laboratories, Inc. products are acceptable; no substitutes - Compliance with MIL-PRF-83282 and SAE AS4059 standards - Delivery required within 30 days after receipt of order; early and partial deliveries accepted - Buy American and trade agreement compliance, security prohibitions, and quality assurance required - Small business set-aside - All items must be factory new with clear traceability to OEM

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) subpart 12.6 and part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number 70Z03826QE0000046 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect as of November 28, 2025, IAW the Revolutionary FAR Overhaul (RFO), initiated under Executive Order 14275: Restoring Common Sense to Federal Procurement. 

The applicable North American Industry Classification System (NAICS) code is 541380. The small business size standard is $19M annual average receipts. This solicitation is 100% set-aside for small business. All responsible small business sources may submit a quotation which shall be considered by the agency.

This is a brand-name requirement using the authority in FAR 12.102(a), FAR Class Deviation 25-21 Rev.1 for FAR Part 12.  It is anticipated that a firm-fixed price purchase order will be awarded on a brand-name basis. There are only two (2) manufacturer brands that have been deemed Technically Acceptable by the US Coast Guard Engineering for the items listed in the Attachment 1 -Requirements, Jet-Care International, Inc. (CAGE Code 44JF6) or Aviation Laboratories, Inc. (CAGE Code 0ESF5). Only their brand items will be considered for award; no substitute or alternate parts will be accepted. All items shall have clear traceability to the Original Equipment Manufacturer (OEM). Traceability means a clear, complete, documented, and auditable paper trail that traces each step from an OEM or an OEM approved source.  All items shall be FACTORY NEW.

A full description of the Requirements may be found in Attachment 1 - Requirements. Small business concerns having the expertise and required capabilities to provide these parts, by the required delivery date, shall submit Attachment 1 – Requirements, after having completed the highlighted areas.

Please carefully review this solicitation’s attachments for additional information and requirements such as applicable clauses, instructions to offerors, and evaluation criteria:

Attachment 1 – Requirements Attachment 2 – Statement of Work Attachment 3 – Terms and Conditions Attachment 4 – U.S. Coast Guard Justification for Other Than Full and Open Competition

The closing date and time for receipt of offers is 4 August 2026 at 2:30 p.m. Eastern Time. Anticipated award date is on or about 7 August 2026.  All offerors shall complete and submit Attachment 1 – Requirements. Quotes and questions may be emailed to Stacey.M.Riggs@uscg.mil. Please indicate 70Z03826QE0000046 in the subject line.

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