SAM #36C25626Q1075

VA Solicitation for Surgical Lights, Booms, and Turnkey Installation Services

This opportunity involves the replacement of surgical lighting and equipment booms at the VA Gulf Coast Veterans Health Care System in Biloxi, MS. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 16, VA Gulf Coast Veterans Health Care System - Products Requested: - 4 Equipment boom assemblies (primary/secondary arms, payload 650 lb, 340° rotation, matched gas/electrical/data outlets) - 4 Surgical lighting systems (dual LED heads, 160,000 lux, CRI 97, selectable CCT, laminar-flow, backup electronics, sterile handle) - 8 Camera-ready lightheads (no camera installed, per SOW requirements) - 4 Integrated in-light HD camera kits (optical/digital zoom, network-ready, compatible with facility routing/recording systems) - 4 Horizontal hammerhead anesthesia booms (30" width, 340° rotation, supports up to 12 gases & 16 duplexes, retrofit to existing plates) - Services Requested: - Turnkey de-installation, installation, and integration (including removal of legacy equipment, video routing, commissioning, as-built diagrams) - Med-gas and electrical work (new circuits, conduit runs, wall control relocation, nurse station/rack installation) - Infection control and containment (ICRA Class IV, daily cleaning, environmental protections) - Training for up to 15 clinical users per session and 6 Biomed/IT staff (two standard sessions, one refresher) - Minimum 1-year warranty/support (OEM remote support, urgent OR escalation) - Project management (schedule, safety, quality, closeout) - Disposal/removal logistics for old equipment - Notable Requirements: - All products must be brand name or equal and compatible with existing facility infrastructure - Integration with facility's video routing/recording systems (VaultStream/EasySuite IP) - Retrofit to existing structural plates and support for multiple medical gases and electrical outlets - Strict infection control and environmental protection standards during installation - Comprehensive training and warranty/support expectations - No specific OEMs or part numbers are named in the solicitation; offerors may propose equivalent solutions meeting the stated specifications - Set aside for Service-Disabled-Veteran-Owned Small Businesses (SDVOSBs)

Description

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated using the comparative evaluation process outlined in FAR part 12, where quotations will be compared to one another to determine which provides the best benefit to the Government. 2. The combined synopsis/solicitation number is 36C25626Q1075. 3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026) ) FAR Deviation APR 2026 (eff. 04/23/2026) VAAR DEVIATION MAY 2026 (eff. 05/12/2026) VAAM Alert 26-01 (eff. 10/01/2025) Acquisition Policy Flash 26-30 eff. 05/12/2026).

1. This requirement is a total set-aside for certified Service-Disabled-Veteran-Owned Small Businesses (SDVOSBs). The North American Industry Classification System number is 339112 with a size standard of 1000.

2. Place of Performance: VA Gulf Coast Veterans Health Care System 400 Veterans Ave Biloxi, MS 39531

3. Period of Performance: 08-31-2026-12-31-2026

4. All questions regarding this solicitation shall be submitted via email to Contracting Officer, Anthony Marion at anthony.marion2@va.gov no later than 10:00A.M. Central Time on August 6, 2026.

5. Quotes are due no later than August 19, 2026 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contracting Officer, Anthony Marion at anthony.marion2@va.gov

6. Site Visit: The Government will host a site visit on August 4, 2026 (Tuesday). Offerors are strongly encouraged to attend to familiarize themselves with local conditions that may affect performance and pricing. Site visit is for all interested offerors prior to quotation submission. This ensures all vendors can assess ceiling structure, med gas routing, conduit pathways, lighting locations, network connections, and integration requirements. Attendance is not required to submitting a quotation. The Government will post a written summary of questions and answers (Q&A) and any clarifying information resulting from the site visit for all prospective offerors. Offerors are responsible for satisfying themselves regarding site conditions and constraints. Failure to inspect the site will not constitute grounds for a claim after award.

Date: August 4, 2026 (Tuesday).
Time: Promptly at 1:00pm Central Standard Time

Location: VA Gulf Coast Veterans Health Care System
Building 30, 1st Floor (PreOp Checkin) 400 Veterans Ave, Biloxi, MS 39531

RSVP: Email anthony.marion2@va.gov/ Shanna.Jenkins@va.gov by with: (a) Company name (b) attendee names (c) phone (d) email.

POC on site: Shanna Jenkins, (228) 523 5360, Shanna.Jenkins@va.gov

Attendance: Highly ENCOURAGED. No other site visits will be offered.

Questions: Submit within 48 hours after the site visit to anthony.marion2@va.gov.

COMBINE SYNOPSIS/SOLICTATION APPLICABLE Provisions and Clauses The provision at 52.212-1 Introduction to Offerors Commercial, applies to this acquisition. The provision at 52.212-2 EVALUATION COMMERCIAL ITEMS (NOV 2021) applies to this acquisition. All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items. The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition. Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order. Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

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