SAM #36C26326Q0964

VA Seeks Backhoe Loader and Attachments for Black Hills Health Care System

The Department of Veterans Affairs, Network Contracting Office 23 (NCO 23), is seeking market research responses for the procurement of a Backhoe Loader and multiple attachments for the VA Black Hills Health Care System in Hot Springs, South Dakota. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 23, VA Black Hills Health Care System - OEMs and Vendors Mentioned: - Erskine (Skid Steer Broom, Snow Blower SB3600X, Stump Grinder) - MDS (Steer Forks) - Products/Services Requested: - One (1) Backhoe Loader (brand name or equal), diesel engine under 50 HP, full cab with HVAC, high flow hydraulic system, compatible with conventional skid steer attachments - One (1) Erskine Skid Steer Broom, 96-inch, power angle, reversing - One (1) Erskine Snow Blower SB3600X, 84-inch, wiring harness, high flow coupler - One (1) MDS Steer Forks, 48-inch, walk-through rails - One (1) Erskine Stump Grinder, standard flow, 590-1000 RPM, 32-inch cut diameter - Services Requested: - Delivery, offloading, setup, and installation at the VA site - Hands-on training for up to four VA staff, with training documents for future use - Unique/Notable Requirements: - Equipment must meet detailed technical and safety specifications - Delivery and installation required within 60 days of contract award - Standard warranty coverage for two years after acceptance - Trade-in credit for an existing machine may be considered - Focus on small businesses, especially Service Disabled Veteran Owned Small Businesses (SDVOSB), under NAICS 333120 (Construction Machinery Manufacturing)

Description

The purpose of this Sources Sought is to conduct market research to procure Brand Name OR Equal Backhoe Loader. This notice serves to survey the market to ascertain whether-or-not sources are capable of providing the requested supply/services. This notice also allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. Network Contracting Office 23 (NCO 23) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 333120 Construction Machinery Manufacturing. The Small Business Administration (SBA) Size Standard for this request is 1250 employees. This Sources Sought is to gain knowledge of potential qualified sources and their size classification(s) (Service Disabled/Veteran Owned Small Business (SD/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 333120. Responses to this notice will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors are requested to respond to this notice but are required to respond to the official solicitation announcement in order to be awarded the contract.

INSTRUCTIONS:
RESPONSES MUST INCLUDE THE FOLLOWING INFORMATION: Primary Information: Company Name: Point of Contact (POC) name: Email address: Phone number: Unique Entity ID No. listed in the System of Awards Management (SAM): Business Size: (Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Other, Small Business, or Large Business) for the NAICS code 333120. VA National Acquisition Center (NAC), GSA contract or other Federal Supply Schedule with this product listed on it. Please list the number. Where the item/system is: Manufactured Company that manufactures items:

IMPORTANT If your firm is a Socio-economic Small Business (SDVOSB, VOSB, Hub zone, 8(a), Small, Small disadvantaged, Woman owned small business), please state if your firm is a Nonmanufacturer under the Nonmanufacturer Rule. For more information about the Nonmanufacturer Rule and how it applies to your firm, click on this Small Business Administration link: https://www.sba.gov/partners/contracting-officials/small-business-procurement/nonmanufacturer-rule Please check the lines below that apply to your firm: a. ____ Business size does not exceed 500 employees. b. ____ Firm is primarily engaged in the retail or wholesale trade and normally sells this type of item being supplied. c. ____ Firm takes ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice. d. ____ Supplies the end products of a small business manufacturer or processor made in the United States. If a future solicitation requires the Buy American Statute, the following two clauses will apply:

52.225-1 Buy American-Supplies 52.225-2 Buy American Certificate Must have an Authorized Distributor Letter issued from the manufacturer if not the manufacture for this supply acquisition request.

TECHNICAL SPECIFICATIONS OF THE REQUIRED EQUIPMENT:

BRAND-NAME OR EQUAL to: Backhoe Loader Description Quantity Backhoe Loader 1 Erskine Skid Steer Broom, 96 , power angle, Reversing 1 Erskine Snow Blower SB3600X 84 , wiring harness, high flow coupler 1 MDS Steer Forks 48 Walk Through Rails 1 Erskine Stump Grinder Standard Flow, 590-1000 RPM 32 Cut Diameter 1

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the Veterans Affairs Point of Contact (VA POC) post-award. Delivery must be coordinated with VA Logistics; 605-345-2511 ext 17023 prior to any attempts at delivery. Delivery shall be made within 60 days of signed contract.
Post-award the vendor will coordinate delivery prior to beginning. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the Veterans Affairs Point of Contact (VA POC). Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Delivery shall be Freight on Board (FOB) Destination Delivery Address: Veterans Health Administration, Black Hills Health Care System, Hot Springs Building 30 500 North 5th St, Hot Springs, SD 57747

Delivery Hours: The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1530 (i.e.: 8:00am to 3:30pm Mountain Time), Monday through Friday, and excluding Federal Holidays. Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product. Delivery and Installation includes offloading the equipment from the truck, setting up the equipment according to the manufacturers specification and testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite. Training The vendor shall coordinate through the VA POC to provide a hands-on training session to four or less staff selected by the VA. In addition, the vendor shall provide additional training documents to the VA POC for training additional people at a future date. Standard Warranty The products shall be covered by vendor s standard warranty terms and provisions. Vendors to provide their standard warranty information in their quotes. The warranty period set forth therein shall be for two year following delivery and acceptance of the product by the VA POC. The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the manufacturer. Trade In Credit This procurement will be replacing an existing machine. If a trade-in credit is available please specify this on the quote at the time of offer. Salient Characteristics Salient Characteristics BHHCS Hot Springs Backhoe Loader In no order of importance, the proposed backhoe must (Have / Be / Able to): Less than 50 HP diesel engine Full Cab with heat and Air Conditioning Overall height 8 Backhoe controls switchable SAE (Society of Automotive Engineers)/ISO (International Organization for Standardization) High flow hydraulic system Backhoe integrated with machine and stowed within the machine s height 12.5 drive track width Front loader 4-cylinder geometry with parallel lift Able to turn 360 degrees on axis Reversing alarm Flashing beacon light External side mirrors Backhoe stabilizer street pads 3-point contact while entering cab for safety Stump grinder Hydraulic angel broom 80 Pallet fork Quick attach loader plate to accept conventional skid steer attachments Quick attach hitch backhoe Designed for tight workspaces

Security Contractor and subcontractor personnel will be escorted by VA personnel while on VA property

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by August 11, 2026, at 10:00am MT. All responses under this Sources Sought Notice must be emailed to scott.jensen3@va.gov

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