SAM #PANNGB-26-P-0000-036446

Comprehensive Overhead Door Repair and Replacement at Tulsa Air National Guard Base

This opportunity seeks a contractor to provide comprehensive repair and replacement services for overhead doors at the Tulsa Air National Guard Base: - Government Buyer: - Department of Defense, Department of the Army, National Guard Bureau - 138th Fighter Wing, JFHQ USPFO OK, USPFO OK PROCUREMENT, W7NV USPFO ACTIVITY OKANG 138 - Products/Services Requested: - Base-wide servicing, repair, and replacement of overhead doors across multiple buildings - Replacement of insulated doors and door operators - Associated electrical work and replacement of components/parts - OEMs and Vendors: - No specific Original Equipment Manufacturers (OEMs) or vendors are named in the solicitation - Unique/Notable Requirements: - Small business set-aside under NAICS 238290 (Other Building Equipment Contractors) - Compliance with FAR 52.219-14(e)(3) (limitations on subcontracting) - Mandatory registration in the System for Award Management (SAM) - Contract includes a base line item and multiple option line items - Construction magnitude estimated between $250,000 and $500,000

Description

NAICS Code: 238290 – Other Building Equipment Contractors

The 138th Fighter Wing intends to issue a solicitation to award a single firm fixed-price contract for services, non-personal, to provide all plant, labor, transportation, materials, tools, equipment, appliances and supervision necessary for the Base-wide Overhead Doors Repair project at the Tulsa Air National Guard base.

The contract duration will be 120 calendar days after notice to proceed to include inspection and punch list. This project is set aside 100% for Small Businesses. The North American Industry Classification System (NAICS) Code is 238290, with a small business size standard of $22,000,000. The magnitude of construction is between $250,000 and $500,000.

The solicitation will include a base contract line item and multiple OPTION contract line items.  The requirement will consist of multiple overhead doors in multiple buildings needing a range of work, to include comprehensive servicing, repairs, door replacements - some are to be insulated, operator replacements, subsequent electrical work, and replacement components/parts.

The tentative date for issuing the solicitation is on-or-about 5 August 2026. The tentative date for the pre-proposal conference is on-or-about 12 August 2026 at 2:00pm local time, location to be provided in the solicitation. Interested contractors are encouraged to attend and shall follow conference registration and base access requirements shown in the solicitation. A REAL ID is required to gain access to the installation.  A site visit will follow the preproposal conference. All requests for information must be submitted by 19 August 2026 via email to 138.FW.MSC@us.af.mil.

The solicitation closing date is tentatively planned for on-or-about 27 August 2026 at 2:00pm local time. Actual dates and times will be identified in the solicitation. 

Interested offerors must be registered in the System for Award Management (SAM). To register go to www.SAM.gov. Instructions for registering are on the web page (there is no fee for registration).  The solicitation and associated information will be available only from the Contract Opportunities page at SAM.gov.

This solicitation will not be an invitation for bids and there will not be a formal public bid opening. All inquiries must be in writing, preferably via email to the persons specified in the solicitation. All answers will be provided in writing via posting to SAM.gov.

Your attention is directed to FAR clause 52.219-14(e)(3) (DEVIATION 2021-O0008), LIMITATIONS ON SUBCONTRACTING, which states “By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract for General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded”.

In accordance with RFO FAR 36.101-4, the following information is provided:

There are no agency-specific policies or procedures that apply to the definitization of equitable adjustments for change orders under construction contracts. No data is available regarding the timely definitization of equitable adjustments for change orders under construction contracts.

DISCLAIMER: The official plans and specifications are located on the official Government webpage and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to Contract Opportunities for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offeror’s responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible for various reasons. The Government is not responsible for any loss of Internet connectivity or for an offeror’s inability to access the documents posted on the referenced web pages. The Government will not issue paper copies.

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