Housing And Community Development Authority Hcda #GMS-RFP

Indiana Housing and Community Development Authority Seeks Modern Grants Management System

The Indiana Housing and Community Development Authority (IHCDA) is seeking a modern Grants Management System (GMS) to replace its legacy platform and support administration of over 45 grant programs. - Government Buyer: - Indiana Housing and Community Development Authority (IHCDA) - Products/Services Requested: - Grants Management System (GMS) software solution - Must support approximately 120 internal and 400 external users - Handles full grant lifecycle management, including application processing, claims submission (about 5,000 annually), document management, and reporting - Configurable workflows and role-based portal access - Multilingual support for users - Native electronic document signing (current use of Adobe Sign, but alternatives considered) - User self-registration with administrative approval - Integration with Microsoft Great Plains (Dynamics GP) accounting software (version 18.5.1661, on-premises) required at go-live - Phased rollout aligned with new program years - Compliance with Indiana's IOT RAMP policy for GovRAMP authorization - No data migration from legacy system except for cleaned organization and contact data - Implementation and integration services, including configuration, user training, and ongoing maintenance - Notable Requirements: - System must support both competitive and non-competitive funding types - Must accommodate approximately $130 million in annual program funding - Priority for claims and monitoring workflow in phase 1, with online application functionality as a close second - Ongoing support required, primarily during business hours with after-hours for critical issues - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Programs in Scope: - Includes Continuum of Care, CSBG, Emergency Solutions Grant, Housing First, HOME, HOPWA, Housing Trust Fund, LIHEAP, and PSHPD

Description

This solicitation is for the procurement of a new Grants Management System (GMS) by the Indiana Housing and Community Development Authority (IHCDA). The system will support internal and external users, including applicants, partner organizations, local government units, and contractors, with functionalities such as application processing, claims submission, document management, and integration with Microsoft Great Plains accounting software. The implementation will be incremental, with phased rollouts aligned with new program years starting in the second half of 2027. The system must support multilingual capabilities, electronic document signing, and user self-registration with administrative approvals.

View original listing