SAM #141017-26-0072

NOAA Sole Source: 2027 Coastal GeoTools Conference Support Services by ASFPM

This notice announces NOAA's intent to award a sole source contract to the Association of State Floodplain Managers (ASFPM) for support services related to the 2027 Coastal GeoTools Conference. - Agency: National Oceanic and Atmospheric Administration (NOAA), Office for Coastal Management - Sole source vendor: Association of State Floodplain Managers (ASFPM) - Purpose: Support and management of the Coastal GeoTools 2027 conference, focusing on geospatial technology for coastal management - Key services and deliverables: - Conference registration for 12 NOAA attendees - Exhibit space for NOAA outreach - Coordination of invitational travel for up to 37 attendees (10 Tribal partners/Coastal Inundation Community of Practice, 27 Climate Resilience Fellows) - Plenary session opportunities, including opening plenary - Post-conference evaluation report - Acceptance of NOAA/invitee registrations by purchase order at early registration rate - Access to meeting space for partner meetings - Lists of registrants, exhibitors, and sponsors - Conference details: - Dates: January 25-27, 2027 - Location: Charleston, SC - Expected attendance: ~400 participants - NAICS code: 541620 (Environmental Consulting Services) - Period of performance: From contract award through February 28, 2027 - No specific products or part numbers; all requirements are service-based - Opportunity is not open for competition unless another vendor can fully meet all requirements

Description

Synopsis:  Notice of Intent to Award a Sole-Source Contract

Announcement Number: 141017-26-0072

Project Title: Convening a Conference on Applications of Geospatial Technology for Coastal Management

The US Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), Office for Coastal Management (OCM), Charleston, SC office, Simplified Acquisition Branch intends to negotiate on a sole source basis, under the statutory authority of FAR 13.106-1(b)(1)(i), with The Association of State Floodplain Managers (ASFPM), to assist NOAA and other partners in convening a conference on applications of geospatial technology for coastal management. The North American Industry Classification Code (NAICS) for this acquisition is 541620, Environmental Consulting Services, with a business size standard of $19 million.

Sole Source Justification

The purpose of this task is to assist NOAA and other partners in convening a conference on applications of geospatial technology for coastal management. The contractor, the Association of State Floodplain Managers (ASFPM), has extensive knowledge of the NOAA Office for Coastal Management’s primary conservation audience, coastal resource managers, and will be convening coastal resource managers across the nation at the Coastal Geo Tools 2027 conference. They have the ability to get the Office’s products and services into the hands of these coastal resource managers to be used for conservation with geospatial technology applications. This contractor is the one hosting and holding this conference therefore we cannot work with any other vendor.

Additionally, with ASFPM hosting this conference, they have thorough knowledge and experience with successfully conducting this conference as they exhibited in previous years all with receiving glowing comments. This contractor has been holding and hosting this event since 2015.

Special Notice

This special notice is not a solicitation for competitive quotes, nor will one be posted on Contract Opportunities.  However, if an interested party believes that it is capable of meeting the requirements and is in compliance with the above justification, they may submit substantiating documentation in writing within the open period of this notice.  Responses can be sent via e-mail to Rebecca.Johnson@noaa.gov. Documentation will be evaluated solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. A determination by the Government not to conduct a competitive procurement, based upon response to this notice, is solely within the discretion of the Government. Oral communications are not acceptable in response to this notice.

All responsible sources may submit a Capability Statement in accordance with this notice, which shall be considered by the agency if received on or before 3:00 PM EDT on August 7, 2026. The Capability Statement must contain material in sufficient detail to allow NOAA to determine if the party can meet all of the requirements. 

All electronic correspondence shall have the subject line read: 

Announcement Number: 141017-26-0072

Project Title: Convening a Conference on Applications of Geospatial Technology for Coastal Management

It is the Offeror’s responsibility to ensure that any submission transmitted to the specified Government representative(s) is received prior to the due date specified herein. 

Offerors are highly encouraged to contact the Government representative(s) specified above prior to the notice’s stated time and date for receipt of offers to ensure the Government has received the submission. Offers received after the date and time specified in this solicitation may be excluded from consideration.   

DOC/NOAA requires that all contractors doing business with this office be registered with the System for Award Management (SAM). No award can be made to a company not registered in SAM. For additional information and to register in SAM, please access the following web site: www.sam.gov. To register, all contractors must have a Unique Entity ID number (UEI). A UEI may be acquired free of charge by contacting Dun and Bradstreet at http://www.dnb.com/eupdate or by telephone at (800)333-0505.

The notice will remain open from 7/28/2026 to 8/7/2026.

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