SAM #FA521526Q0028

Turnkey Event Support Services for Wings of Aloha Open House at Joint Base Pearl Harbor-Hickam

The U.S. Air Force, through the 766 Enterprise Sourcing Squadron at Joint Base Pearl Harbor-Hickam, is seeking comprehensive event support services for the Wings of Aloha Open House event. - Government Buyer: - U.S. Air Force, 766 Enterprise Sourcing Squadron (766 ESS), Joint Base Pearl Harbor-Hickam - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Event support and coordination services for a large-scale open house event - Transportation services: - 10 motorcoach buses required - 8 buses with minimum 50-passenger capacity (at least 5 must be ADA compliant) - 2 buses with minimum 44-passenger capacity for surge/emergency use - All buses must have air conditioning, seatbelts, and PA systems - Route planning, dispatchers at loading/unloading zones, and continuous bus availability - Sanitation services: - 30 portable toilets (28 standard, 2 ADA compliant) - 5 handwashing stations to be installed adjacent to toilets - Full installation, servicing, and removal, including waste management - Qualified personnel for all services, equipment maintenance, and submission of required plans (bus route, sanitation, quality assurance, insurance, and personnel lists for base access vetting) - Unique/Notable Requirements: - Strict base access vetting through the 647th Security Forces Squadron - Submission of detailed planning and quality assurance documents - Compliance with safety, scheduling, and insurance requirements - All services must be turnkey, covering setup, event days, and teardown

Description

The 766 Enterprise Sourcing Squadron at Joint Base Pearl Harbor-Hickam, HI is issuing a Request for Quote (RFQ) to procure non-personal, turnkey event coordination and logistical support services for the Wings of Aloha 2026 Open House, scheduled for 11 September 2026 – 12 September 2026. The primary day for public transportation is 12 September 2026.

The successful contractor shall provide all personnel, equipment, materials, supervision, and other items necessary to perform comprehensive event support as defined in the attached Performance Work Statement (PWS). The requirement is comprised of two main logistical efforts:

Bus Transportation & Route Management:

Provide ten (10) motorcoach buses to transport event attendees to/from designated parking locations. Eight (8) buses must have a minimum capacity of 50 passengers each, with at least five (5) being ADA-compliant. These will service the primary route from the Navy Exchange Parking Lot (Blue Lot) and 37 Vandenberg Blvd, Joint Base Pearl Harbor-Hickam, HI, 96815. Two (2) buses must have a minimum capacity of 44 passengers, to be held on standby for surge or emergency use. The contractor will be responsible for developing a final route plan, providing dispatchers at all loading/unloading zones, and ensuring a bus is always available at the event loading zone.

Event Sanitation Services:

Provide, install, and manage event sanitation facilities at Hickam Airfield. This includes thirty (30) portable toilets, with two (2) being ADA-compliant, and five (5) adjacent handwashing stations. Units are to be installed by Thursday, 10 September 2026, serviced as required, and removed by 1900L on Saturday, 12 September 2026.

 Key Performance Details

Performance Period: The primary performance window is from 10 September 2026 (setup) through 12 September 2026 (event conclusion and teardown).

Base Access & Vetting: All contractor and subcontractor personnel requiring base access must be vetted through the 647th Security Forces Squadron. The contractor is required to submit a personnel list (including full name, DOB, driver's license number, and SSN) for processing no later than 11 August 2026.

Deliverables: The contractor shall provide several key documents with their quote (due 5 Aug 2026) and upon award, including a Quote, Bus Route Plan, Sanitation Plan, Quality Assurance Plan, a list of vehicles, and proof of insurance. Final versions of most plans are due within 5 calendar days of award.

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