SAM #19EC7526R0005

Electrical Distribution and Backup Power System Upgrade for U.S. Embassy Quito Residential Compound

This opportunity involves a comprehensive electrical infrastructure upgrade for the U.S. Embassy Quito's government-owned residential compound Ziba: - Government Buyer: - U.S. Department of State, Bureau of Overseas Buildings Operations - U.S. Embassy Quito, Facility Management Section - Scope of Work: - Engineering, design, and submittals for medium-voltage (MV) and low-voltage (LV) systems - Installation of a new three-phase MV overhead and underground network - Replacement of an existing 75 kVA transformer with a new 200 kVA three-phase transformer - Installation of two government-furnished 150 kVA generators and automatic transfer switches (ATSs) - Upgrades to low-voltage distribution, including new feeders, MCCB (500-700A adjustable), and panel replacements - Civil works: demolition, site preparation, construction of generator/transformer enclosures, and garbage collection area - System testing, commissioning, and coordination with Empresa Eléctrica Quito - Products/Services Requested: - Engineering and design submissions (30%, 60%, 100%) - MV and LV system upgrades - Transformer replacement - Generator system installation (using government-furnished generators) - Civil construction and site works - Testing, commissioning, and documentation - Unique/Notable Requirements: - Integration and synchronization of dual generators for load sharing - Coordination and approvals with local utility (Empresa Eléctrica Quito) - Strict safety, quality, and schedule requirements, including liquidated damages for delays - All work to be completed within 60 days of commencement - No specific OEMs or commercial vendors are named; government-furnished generators are specified, but brands/models are not disclosed.

Description

Dear Prospective Quoter:

Subject: Request for Proposals number 19EC7526R0005

Enclosed is a Request for Proposals (RFP) for Residential Electrical Distribution and backup power system upgrade for U.S. Embassy Quito at Government Owned Residential compound Ziba. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1442 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial Proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on August 3, 2026, at 11:00 am Quito Time at Ziba residences compound located located in Cumbayá, at the intersection of Humberto Fierro and Cesar Borja streets. Prospective offerors should contact quitoprocurement@state.gov for additional information or to arrange entry to the residences.

Direct any questions regarding this solicitation in writing to Mr. Matthew Madden, Contracting Officer to quitoprocurement@state.gov before August 11, 2026, at 16:00 hours Quito time.

Proposals are due by September 4, 2026 before 16:00 hours Quito time. No Proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to quitocontracts@state.gov, It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

The technical and economic proposals must be submitted separately. Do not include pricing within the technical proposal. Failure to that may deem the offeror’s proposal to be considered non-responsive.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1442

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of bid submission shall deem the offeror’s quote to be considered non-responsible to the solicitation instructions and requirement and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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