Union County Public Schools #7-29500001

UCPS Turnkey Cloud-Hosted VoIP and Paging System Upgrade for 53 Schools

Union County Public Schools (UCPS) is seeking a comprehensive, turnkey upgrade of its communications infrastructure across 53 schools and district facilities. - Government Buyer: - Union County Public Schools (UCPS), UCPS Purchasing Department - Procurement lead: Lynn Elms - OEMs and Vendors: - Yealink (T34w SIP phones specified) - Valcom (MultiPath paging systems) - Bogen (Nyquist paging systems) - Products/Services Requested: - Cloud-hosted VoIP telephone system supporting Yealink T34w SIP phones - Integration with existing analog devices and paging systems (Valcom MultiPath, Bogen Nyquist) - Paging system upgrades - Turnkey implementation services: design, furnish, install, configure, integrate, test, commission, and support - Features required: E911 compliance, voicemail-to-email, emergency communications - Training, documentation, and ongoing support - Unique/Notable Requirements: - Solution must minimize downtime via phased or flash-cut migration - Must provide onsite support agreements, product literature, and maintenance schedules - Mandatory pre-bid meeting and compliance documentation required - Open to multiple award scenarios with detailed evaluation criteria

Description

Union County Public Schools (UCPS) is seeking a qualified vendor to provide a complete turnkey solution for the replacement, implementation, integration, and support of a cloud-hosted Voice over Internet Protocol (VoIP) telephone system and associated paging system upgrades across approximately 53 schools and other district facilities. The project aims to deliver a modern, reliable, scalable, and fully integrated communications platform that supports district operations, emergency communications, and future growth. The awarded vendor will be responsible for all labor, supervision, materials, equipment, software, licensing, transportation, tools, testing, training, documentation, and related services necessary to design, furnish, install, configure, integrate, test, commission, and support the proposed VoIP and paging solution. Bids are due by 2:00 pm on August 11, 2026, with a mandatory pre-bid meeting scheduled for July 27, 2026, at 10:00 am.

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