SAM #ISD-382371-RO

Fermilab Solicits Stat-X Fire Suppression System Installation for WH Elevator Room

Fermi National Accelerator Laboratory (Fermilab), managed by the Department of Energy, is seeking a contractor for a fire safety upgrade at its Batavia, Illinois facility. - Government Buyer: - Department of Energy - Fermi National Accelerator Laboratory (Fermilab) - Procurement managed by Fermi Forward Discovery Group, LLC (FFDG) - OEMs and Vendors: - Stat-X (manufacturer of the fire suppression systems) - Products/Services Requested: - Two Stat-X fire suppression systems for the WH Elevator Room - Installation services for both systems - No specific part numbers or additional product details provided - Unique or Notable Requirements: - Set aside for small businesses - REAL-ID compliance required for site access - Proposal must include insurance certificates, safety and quality plans, and bid bonds - No other OEMs or vendors referenced - Only two systems specified, with no further breakdown

Description

To All Prospective Offerors,

Fermi Forward Discovery Group, LLC (FFDG) is seeking a contractor for WH Elevator Room Install Two Stat-X Fire Suppression Systems at Fermi National Accelerator Laboratory located in Batavia, IL.

This acquisition is being advertised as a 100% small business set-aside and as a lowest price technically acceptable procurement.

The NAICS Code for this procurement is 238220, Plumbing, Heating and Air-Conditioning Contractors.

FFDG REQUIRES ALL SUBCONTRACTOR EMPLOYEES AND SUB-TIER SUBCONTRACTORS COMING ON TO THE FERMILAB AND SOUTH DAKOTA DEPARTMENT OF ENERGY LEASED SITES TO COMPLY WITH REAL-ID REQUIREMENTS. FOR MORE INFORMATION, PLEASE GO TO https://eshq.fnal.gov/realid/

SITE VISIT: A site visit is scheduled for August 05, 2026, at 10:00 AM. Visitors should meet in the west entrance lobby of Wilson Hall at the designated time.

Each Offeror is considered a business visitor and is required to fill out an Access Request form no later than August 03, 2026, at:

https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975

Upon request approval, the business visitor will receive an informal invitation letter with a QR code, which you must present at the security gate.

If the individual has not submitted the request, the business visitor will be denied entry. Note that onsite access will be dependent on citizenship status. If you are a Foreign National, access may be delayed or denied. If you have a current Fermilab badge, you are not required to fill out the Access Request form.

Please notify me at ryanosul@fnal.gov if you plan on attending.

Offerors are requested to submit questions relative to the RFP and should be submitted via email to ryanosul@fnal.gov. All questions shall be submitted in writing no later than August 12, 2026

Please submit the below with your proposal:

•             Exhibit P - Proposal Form

•             Certificate of Insurance

•             Completed SARC

•             Completed PUR-466

•             Completed attachment CESHC

•             Completed Injury & Data Questionnaire

•             Completed Bid Bond

•             Completed Exhibit K: SF-1413

•             Corporate safety and quality plan per exhibit D and E

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