SAM #142082-26-0459

NOAA Sole Source Procurement of Peerless-Winsmith Gearbox Kits for NEXRAD Maintenance

NOAA's Acquisition and Grants Office, Eastern Acquisition Division-Kansas City, is seeking to procure critical replacement gearbox kits for NEXRAD radar maintenance at the National Logistics Support Center. - Government Buyer: - National Oceanic and Atmospheric Administration (NOAA) - Acquisition and Grants Office, Eastern Acquisition Division-Kansas City - National Logistics Support Center, Grandview, Missouri - OEM Highlight: - Peerless-Winsmith, Inc. is the sole qualified Original Equipment Manufacturer (OEM) for these gearbox kits - Vendors: - Only Peerless-Winsmith, Inc. is qualified to supply these items - Products Requested: - Peerless-Winsmith K1 Gearbox Kit (Part Number: 651229-124) - Peerless-Winsmith K2 Gearbox Kit (Part Number: 651229-41) - Quantities not specified in the summary - Requirements: - Kits must meet National Weather Service (NWS) qualification standards - Gearbox kits are essential for maintaining reliable radar data for NWS, FAA, and DOD operations - Only Peerless-Winsmith, Inc. is currently qualified; other vendors would require extensive qualification testing and acceptance by NWS - Procurement is sole source due to proprietary design and past performance requirements

Description

The National Oceanic and Atmospheric Administration’s (NOAA) Acquisition and Grants Office, Eastern Acquisition Division-Kansas City intends to negotiate and award a purchase order, on a sole source basis, under authority of RFO FAR 6.103-1, with Peerless-Winsmith, Inc. for replacement Gearbox Kits in support of the NEXRAD maintenance at the National Logistics Support Center in Grandview, MO.

The sole source determination is based on NOAA’s Sole Source Justification. The Original Equipment Manufacturer (OEM), PEERLESS-WINSMITH, INC. of Springville, NY, is the sole source capable of delivering the identified K1 and K2 Gearbox Kits for the NWS NEXRAD program. Without this source the NWS risks compromising reliability and leading to inconsistent or missing radar data critical for NWS, FAA and DOD operations, and public safety. Maintenance delays would increase, prolonging downtime and reducing weather monitoring capabilities. This would directly impact public safety, as accurate radar data is essential for NWS, FAA and DOD tri-agency missions to protect life and property through accurate weather alerts and warnings.

Due to the proprietary nature of these products, market research was deemed to be not applicable. Spares for the component of the NEXRAD K1 and K2 Gearbox Kits have to meet the qualification standards of the NWS to be considered for purchase. This vendor, WINSMITH, meets the qualification standards based on past performance of part numbers 651229-124 and 651229-41. Furthermore, WINSMITH, is the only company qualified to assemble the K1 and K2 Gearbox Kits, closely associated with the NEXRAD Gearbox Assembly. If another company were to be considered this would require NWS qualification testing and acceptance. This process is unacceptable at current time because it would require significant funding and labor resources of the NWS NEXRAD Retrofit Management Team.

This pre-solicitation notice is not a request for competitive proposals and no solicitation package is available. However, firms that believe they can fully meet the government’s requirements may submit substantiating documentation or a request for additional information in writing to the (Contract Specialist) within 15 days after publication of this pre-solicitation notice. Such requests and documentation will be evaluated solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. A determination by the government not to conduct a competitive procurement, based upon responses to this notice, is solely within the discretion of the government. Oral communications are not acceptable in response to this presolicitation notice. 

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