SAM #19AJ2026Q0014

Roof Repair and Renovation Services at U.S. Embassy Baku Main Entrance (Post 2)

This opportunity is for roof repair and renovation services at the U.S. Embassy Baku's main entrance (Guard Post 2), issued by the U.S. Department of State. - Government Buyer: - U.S. Department of State, U.S. Embassy Baku, Contracting Officer: Courtney Smith - Scope of Work: - Roof repair at the Chancery's main entrance guard post (Post 2) - Removal of existing roof membrane and installation of new membrane layers - Concrete leveling and related repairs - Renovation of walls and replacement of floor tiles at Post 2 - Provision of all labor, materials, equipment, and professional services - Compliance with safety and security regulations - Insurance Requirements: - Defense Base Act (DBA) Insurance - General Liability Insurance - Submission Requirements: - Electronic quotations in specified formats - Registration in the System for Award Management (SAM) - Required documents: SF-1442, pricing, representations/certifications, and additional information - Site Visit: - Pre-proposal site visit is scheduled; advance registration required - No specific OEMs, vendors, product part numbers, or quantities are listed in the solicitation or attachments - All materials must be high-quality and suitable for embassy security and operational needs

Description

The U.S. Embassy Baku Main Entrance (Post 2) Roof Repair at the Chancery. 

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site. The pre-proposal site visit will be held on 03 August 2026, at 10:00 Baku time at the U.S. Embassy in Baku, Azadlig Avenue 111. 

Prospective offerors/quoters planning to attend the site visit must submit the names (First and Last) and phone number of their company’s representatives who will attend to Procurement Agent Elnara Gurbanova at e-mail address: gurbanovaEN@state.gov  no later than July 30, 2026, 18:00, Baku time.

This information must be provided to ensure access to the site. No substitutes or additional people may attend the site visit. Attendees must bring photo ID.

Quotations are due by 10 August 2026, 18:00 Baku time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to only to BAKUBIDBOX@STATE.GOV.  Please ensure the submission is made in specific size and format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Please do not compress your offers with ZIP or any other software. U.S. Embassy Baku servers will not accept them. Only submit your offer as email attachments.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submission of their offer/proposal as prescribed under FAR 4.1102. The Embassy may deem the offeror’s proposal non-responsible, and no further consideration will be given if an offeror is not registered in SAM at the time of proposal submission. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.  

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