New York State Contract Reporter #2137518

Washington County Land Bank Seeks Accounting, Bookkeeping, and Controller Services (QuickBooks Online)

This opportunity is for accounting firms to provide comprehensive financial management services to the Washington County Land Holding Corporation (Land Bank): - Government Buyer: - Washington County Land Holding Corporation (Washington County Land Bank), with PRIDE of Ticonderoga as program administrator - Services Requested: - Comprehensive bookkeeping, accounting, and outsourced controller services - QuickBooks Online setup and ongoing maintenance - Development of a customized chart of accounts - Monthly bank reconciliations, accounts payable/receivable management - Grant and property cost tracking - Assistance with annual budget preparation - Preparation of monthly financial reports for the Board of Directors - Support for Public Authorities Reporting Information System (PARIS) reporting - Preparation of records for annual independent audit - Participation in two financial meetings per month - Notable Requirements: - Services tailored for a newly established public authority with an annual budget under $2 million and limited transaction volume - Minority and Women Business Enterprise (MWBE) participation goals of 20% each - Proposals must detail firm qualifications, experience, personnel, technical approach, references, and annual fee structure - No specific OEMs or commercial vendors are named; QuickBooks (Intuit) is the required accounting software platform

Description

The Washington County Land Holding Corporation, operating as the Washington County Land Bank, is seeking proposals from qualified firms to provide bookkeeping, accounting, QuickBooks setup, and outsourced controller services. The selected firm will establish and maintain the Land Bank's QuickBooks accounting system, perform monthly bank reconciliations, manage accounts payable and receivable, track grants and property costs, assist with annual budgets, and prepare monthly financial reports for the Board of Directors. The firm will also support annual Public Authorities Reporting Information System reporting and prepare financial records for the Land Bank's independent annual audit. The contract term is three years, subject to annual Board approval, satisfactory performance, and continued funding.

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