SAM #19BE2026Q0190

U.S. Embassy Brussels Solicitation for New Petrol SUV Vehicle (European Spec)

The U.S. Embassy Brussels, under the U.S. Department of State, is soliciting quotations for the purchase of one new petrol SUV vehicle for official use. - Government Buyer: - U.S. Embassy Brussels, General Services Office, Contracting & Acquisition Office - OEMs Mentioned (as examples): - Volkswagen (Volkswagen Tiguan) - Volvo (Volvo XC60) - Mazda (Mazda CX-60) - Product Requested: - One (1) new petrol SUV vehicle - Must meet European homologation standards - All-wheel drive (AWD) - Automatic transmission - 5 seats - Minimum cargo capacity: 400-500 liters - Features: air conditioning, leather upholstery, power-adjustable seats, electric windows and mirrors, all-season tires, radio, GPS navigation, Bluetooth, Apple CarPlay and Android Auto, ABS, airbags, parking assistance, rear-view camera - Color: black or dark blue - Delivered fully assembled, new, and ready for operational use - Notable Requirements: - Delivery required within 250 days of order - Firm fixed price contract in Euro, including 21% VAT - Delivery location: American Embassy Warehouse, Zaventem, Belgium - Offerors must be registered in SAM - Proposals must be submitted electronically in PDF and Excel formats

Description

Enclosed is a Request for Quotations (RFQ) for the purchase of 1 vehicle.

The Government is conducting this acquisition using Simplified Acquisition Procedures in accordance with FAR Part 12.

The U.S. Government intends to award a Purchase Order (P) Firm Fixed Price contract with the responsible company submitting an acceptable offer with a Lowest Price Technically Acceptable evaluation. The Government may award a contract based on initial quotations without holding discussions; however, we may hold discussions with companies in the competitive range if necessary.

Quotations are due by Monday August 10, 2026 at 2.00pm. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format and Excel for the Data sheet of specifications – Supplier response only. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit all the information required in Section 3 of the RFQ.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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