SAM #19AJ2026Q0012

U.S. Embassy Baku Solicitation for Fuel, Fuel Cards, and EV Charging

The U.S. Embassy Baku, under the U.S. Department of State, is seeking quotations for the supply of fuel and fuel cards to support its government vehicle fleet in Azerbaijan. - Government Buyer: - U.S. Department of State, U.S. Embassy Baku, Contracting Officer: Courtney Smith - Products/Services Requested: - Premium fuel: 95,000 liters annually (total 285,000 liters over 3 years) - A192 fuel: 15,000 liters annually (total 45,000 liters over 3 years) - Diesel: 8,500 liters annually (total 25,500 liters over 3 years) - Electric vehicle charging: 15 hours annually (total 45 hours over 3 years) - 75-100 fuel cards with electric vehicle charging payment options - Secure account management for fuel cards - Notable Requirements: - Fuel cards must support both traditional fuel and electric vehicle charging payments - Contractor must provide secure account management for all cards - Quantities are estimates for a base year plus two option years - No specific OEMs or brands are named; the opportunity is open to qualified fuel providers with the required card and account management capabilities.

Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19AJ2026Q0012

Enclosed is a Request for Quotations (RFQ) for Fuel and Fuel Cards for U.S. Embassy Baku Government Vehicles.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by August 14, 2026, on or before 6:00 pm Baku time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to BAKUBIDBOX@STATE.GOV.  It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

View original listing