Santa Rosa Planet bids #2528

Santa Rosa seeks modern CIP database platform and implementation services

The City of Santa Rosa's Transportation and Public Works Department is seeking proposals for a modern, commercially available Capital Improvement Project (CIP) database platform to replace its current Visual Studio, Microsoft Access, and SQL-based system. - Government Buyer: - City of Santa Rosa, Transportation and Public Works Department, Capital Projects Division - Managed by Christa Siegenthaler, P.E., Deputy Director, Engineering Services - OEMs and Vendors Mentioned: - OpenGov - Trimble - CDM Smith Inc. - GHD Inc. - DATANETIIX SOLUTIONS INC - Products/Services Requested: - CIP database software platform (commercial, configurable, off-the-shelf) - Must support project management, financial tracking, reporting, document management, public transparency - Integration with CentralSquare Finance Enterprise, GIS, document storage, CivicPlus, OneOffice, Azure Entra ID/Active Directory SSO - Flexible hosting options (on-premises, cloud, hybrid) - Robust security and access controls - Data migration from Access/SQL - Performance and usability standards - Implementation and data migration services - Migration of historical project data - System configuration, integration, and training - Unique/Notable Requirements: - Preference for proven, configurable solutions used by other public agencies - Minimal custom software development; ground-up builds may be non-responsive - Comprehensive insurance requirements (general liability, auto, professional, workers compensation, cyber liability) - Open procurement; responses submitted electronically via PlanetBids - Estimated contract value: $300,000 for implementation and two years of service - Phased implementation with test-ready system expected four months after kickoff

Description

The City of Santa Rosa is seeking proposals to replace its existing Capital Improvement Program (CIP) application with a modern, commercially available software platform. The new system will serve as the central record for all capital project information, supporting project management, financial tracking, reporting, document management, and public transparency. The City prefers a configurable, off-the-shelf system that has been successfully deployed by other public agencies, and proposals relying primarily on custom software development may be considered non-responsive. The project is managed by the Transportation and Public Works department and is scheduled to start in November 2026.

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