SAM #36C26226P1279

Sole Source CleoStreem Faxing Services for VA Long Beach Healthcare System

This notice announces the VA's intent to award a sole source contract for CleoStreem faxing services at the VA Long Beach Healthcare System and its Community Based Outpatient Clinics. - Sole source contract to TechAnax LLC, the only authorized small business distributor for Cleo Communications faxing services - Services include faxing capabilities, maintenance, troubleshooting, system updates, and equipment repair/replacement - Contract serves as a bridge to ensure uninterrupted fax service critical for veteran care - Period of performance is approximately one month, with dates ranging from August 17, 2026, to September 30, 2026, depending on the attachment - Procurement is for IT and Telecom - Business Application/Application Development Software as a Service under NAICS code 334111 - Service location is Tibor Rubin VA Medical Center, Long Beach, CA - Not open for competition due to unique vendor capability - Estimated contract value likely below the Simplified Acquisition Threshold (SAT)

OEMs and Vendors - Cleo Communications (OEM) - TechAnax LLC (authorized distributor)

Requirements - Faxing services (Software as a Service) - Maintenance, troubleshooting, system updates, equipment repair/replacement - Preventive maintenance inspections, parts, labor, and transportation

Commercial Opportunity - Sole source bridge contract for specialized faxing services - No product line items specified; focus is on service continuity

Description

Special Notice

Special Notice

Page 3 of 3

*= Required Field Special Notice

Page 1 of 3 Notice of Intent to Sole Source Requirement

The Department of Veterans Affairs, VA Healthcare System, Network Contracting Office 22, Regional Procurement Office West intends to negotiate a sole source contract for DA10 - IT And Telecom - Business Application/Application Development Software As A Service, other than full and open competition will be utilized to award to a small business firm for this procurement under the SAT, IAW 38 U.S.C 8127(b). Competition is restricted on this procurement due to only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. The associated NAICS code for this is 334111. The vendor will be TechAnax LLC, 14000 Crown Court, Suite 206, Woodbridge, VA 22193-1471

Description of services: The Contracting Activity intent is to acquire faxing services to support VA Long Beach Healthcare System, including Community Based Outpatient Clinic (CBOC) locations, from the incumbent, TechAnax LLC ( TechAnax ). TechAnax is the sole authorized SB distributor of OEM Cleo Communications faxing services. The resulting contract will bridge the gap in service while a new contract is set in place. The Period of Performance is from 08/31/2026 to 09/30/2026. The location of the service will be at Tibor Rubin VA Medical Center, 5901 E. 7th Street, Long Beach, CA 90822-5201.

It is the Government's belief that only the proposed candidate possesses the required capabilities to successfully meet this requirement. It is the Government's intention to solicit and negotiate with only this source. This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers.

Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received no later than 5:00 PM PDT on 08/07/2026. No telephonic inquiries will be accepted. All responses must be emailed to Dyne Kim, Contract Specialist, dyne.kim@va.gov.

See attached document: P03 Atch 1 FAR 12 Single Source Justification MPT to SAT 600-26-3-306-0657 VALB CleoStreem Fax Service_SIGNED.

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