SAM #26-01585

Sole Source Preventive Maintenance for Malvern Panalytical Epsilon 1 X-Ray Fluorescence Spectrometer

NIST, under the Department of Commerce, plans to award a sole source contract for preventive maintenance and repair services for its Malvern Panalytical Epsilon 1 X-Ray Fluorescence Spectrometer. - Government Buyer: - National Institute of Standards and Technology (NIST), Engineering Laboratory, Department of Commerce - OEM and Vendor: - Malvern, Inc. (Malvern Panalytical) - Products/Services Requested: - Annual preventive maintenance and on-site repair services for the Malvern Panalytical Epsilon 1 X-Ray Fluorescence Spectrometer - Services must be performed by Malvern-certified field service engineers - Unique/Notable Requirements: - Only Malvern, Inc. is authorized to provide maintenance and repair due to proprietary technology - Use of non-certified providers is not permitted and could jeopardize system functionality and research - No other vendors or products are eligible; this is a sole source procurement - No specific part numbers or quantities listed, as this is a service contract for existing equipment

Description

SAM ANNOUNCEMENT:  Special Notice of Intent

CLASSIFICATION CODE: J Maintenance, Repair, Rebuild

SUBJECT:  Service Contract for Malvern Panalytical Epsilon 1 X-Ray Fluorescence Spectrometer

CONTACT POINT: Brian Jamieson, Contract Specialist (301) 975-8276

DESCRIPTION: The National Institute of Standards and Technology (NIST) intends to negotiate on a sole source basis, under authority of Revolutionary FAR Overhaul (RFO) 12.202(a), with Malvern, Inc., of Westborough, MA   for an annual preventive maintenance contract for NIST’s existing Malvern Panalytical Epsilon 1 X-Ray Fluorescence Spectrometer. The equipment is utilized by the NIST Engineering Laboratory (EL), in Gaithersburg, MD.

***** Sole source determination is based on the need to acquire a preventative maintenance service contract for the existing Malvern equipment, which is only available through Malvern’s service organization. NIST requires routine preventative maintenance as well as on-site repairs of broken equipment as needed for an owned Malvern X-Ray Fluorescence Spectrometer. This system is proprietary to its original equipment manufacturer, Malvern.  As the equipment is proprietary to Malvern, all maintenance and repairs must be performed by field service engineers who are certified by Malvern. Malvern is the only company capable of performing these services with Malvern-certified field service engineers; there are no other contractors that are authorized to provide the required services for NIST's Malvern systems. Use of any other contractor would jeopardize system functionality and on-going research activities. Accordingly, Malvern is the only contractor capable of providing the required services.

To ensure continuity of research efforts in the NIST laboratories, it is vital the instrument and its accessories are maintained at full operational performance. Unauthorized service providers may provide components incompatible with the existing Malvern equipment which would cause interruptions in critical research projects.

*****The North American Industry Classification System (NAICS) code for this acquisition is

811210 – Other Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34 million.

****** A determination by the Government whether to compete the proposed acquisition based upon responses to this notice is solely within the discretion of the Government.  Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

***** Interested parties that believe they can satisfy the requirements listed above may clearly and unambiguously identify their capability to do so in writing on or before the response date for this notice. No solicitation package will be issued. This notice of intent is not a solicitation. 

Any questions regarding this notice must be submitted in writing via email to Brian Jamieson at brian.jamieson@nist.gov .  All responses to this notice of intent must be submitted so that they are received at brian.jamieson@nist.gov  no later than August 10, 2026, at 10:00 AM Eastern Time. Only responses received by the due date will be considered by the government.

Contracting Office Address:

100 Bureau Drive

Bldg. 301, Mail Stop 1640

Gaithersburg, Maryland 20899-0001

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