SAM #36C25726Q0755

Lease of Mobile PET/CT Scanner for Central Texas VA Health Care System

This opportunity is for the lease of a mobile PET/CT unit for the Central Texas Veterans Health Care System, managed by the Department of Veterans Affairs, Network Contracting Office 17. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 17 (San Antonio, TX and VA Central Texas Healthcare System) - Products/Services Requested: - Lease of a vendor-owned, mobile shielded PET/CT scanner for a base year plus four 12-month option years (total up to 60 months) - Each year consists of a 12-month lease period (12 months per period, 5 periods) - Mobile PET/CT unit must include supporting equipment, software, and training for VA technologists - Services include transportation, installation, preventive and emergency maintenance, repairs, medical physics compliance testing, shielding verification, and training - Maintenance and repairs must be performed by OEM Field Service Engineers - The mobile unit must meet detailed specifications for shielding, accessibility, HVAC, and connectivity, and be certified/licensed by relevant government entities - Locations include Temple, TX, with possible additional sites such as Austin, TX - Unique/Notable Requirements: - Set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Contractor must provide a prorated rate if the system is unoperated beyond 48 hours - All quotes must include terms and conditions as specified, and contractors must be registered in SAM.gov and verified in SBA for SDVOSB or VOSB status - Evaluation based on technical capability, past performance, and price - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation, but maintenance must be performed by OEM Field Service Engineers - Estimated contract value is not specified, but typical market rates for mobile PET/CT leases suggest a substantial multi-year value

Description

This is a COMBINED SYNOPSIS/SOLICITATION for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 36C25726Q0755 is issued as a request for quotation (RFQ) for Mobile PET/CT Lease. This solicitation is issued as a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside, with the associated NAICS code of 532490, which has a small business size standard of $40 Million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov and www.va.gov/oal/library/vaar/vaar852.asp. The contractor shall provide the equipment and delivery of the Mobile PET/CT at Central Texas Veterans Health Care System (CTVHCS). Description of line items being requested: Line Item NumberUnitQuantityDescription 1MO12Base Year - Mobile PET/CT Lease 1001MO12Option Year 1 - Mobile PET/CT Lease 2001MO12Option Year 2 - Mobile PET/CT Lease 3001MO12Option Year 3 - Mobile PET/CT Lease 4001MO12Option Year 4 - Mobile PET/CT Lease The contractor shall provide a quote for a base plus four option years for the Lease of a Mobile PET/CT. See the attached schedule for the contract line item number(s), quantities, and Statement of Work. Delivery of Acceptance: Central Texas Veterans Health Care System1901 Veterans Memorial DriveTemple, TX 76504-7451United States List of solicitation provisions that apply to the acquisition: 52.203-11 Certification and Disclosure regarding payments to influence certain Federal Transactions 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements - Representation 52.204-7 System for Award Management Registration (Deviation) 52.212-1 Instructions to Offerors Commercial Productions and Commercial Services 52.212-1 ADDENDUM to FAR 52.212-1 Instructions to Offerors Commercial Productions and Commercial Services 52.212-2 Evaluation Commercial Products and Commercial Services 52.214-21 Descriptive Literature 52.225-6 Trade Agreements Certificate 52.229-11 Tax on Certain Foreign Procurements Notice and Representation 52.237-1 Site Visit 852.233-70 Protest Content/Alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference List of contract clauses that apply to the acquisition: 52.203-6 Restrictions on Subcontractor Sales to the Government Alt. I (NOV 2021) 52.203-17 Contractor Employee Whistleblower Rights 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-13 System for Award Management Maintenance 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services 52.219-8 Utilization of Small Business Concerns 52.219-9 Small Business Subcontracting Plan 52.219-14 Limitations on Subcontracting 52.219-16 Liquidated Damages-Subcontracting Plan 52.222-3 Convict Labor 52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-50 Combating Trafficking in Persons 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements 52.222-54 Employment Eligibility Verification 52.222-90 Addressing DEI Discrimination by Federal Contractors 52.223-23 Sustainable Products 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.228-5 Insurance-Work on a Government Installation 52.229-12 Tax on Certain Foreign Procurements 52.232-33 Payment by Electronic Funds Transfer System for Award Management 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.240-91 Security Prohibitions and Exclusions 52.240-93 Basic Safeguarding of Covered Contractor Information Systems 52.244-6 Subcontracts for Commercial Products and Commercial Services 852.203-70 Commercial Advertising 852.204-70 Personal Identity Verification Of Contractor Personnel (Deviation) 852.204-71 Information And Information Systems Security 852.219-70 VA Small Business Subcontracting Plan Minimum Requirements 852.219-73 VA Notice Of Total Set-Aside For Certified Service-Disabled Veteran-Owned Small Businesses (Deviation) 852.222-71 Compliance With Executive Order 13899 (Deviation) (Apr 2025) 852.232-72 Electronic Submission Of Payment Requests 852.237-75 Key Personnel 852.239-70 Security Requirements For Information Technology Resources 852.242-71 Administrative Contracting Officer 852.273-70 Late Offers Offerors shall submit offers via email to Contract Specialist (Gillian M. Hooge) at Gillian.hooge@va.gov and the Contracting Officer (Vance W. Farrell) Vance.Farrell@va.gov by 10 am CDT on Wednesday, 08/19/2026. Offerors shall reference Addendum FAR 52.212-1 Instructions To Offerors Commercial Products And Commercial Services on the SF1449. The Point of Contact for this Solicitation is Contract Specialist: Gillian M. Hooge; email: Gillian.Hooge@va.gov. The offeror shall copy Contracting Officer Vance W. Farrell, email: Vance.Farrell@va.gov on all email correspondence. In accordance with 52.212-2 Evaluation Commercial Products and Commercial Services: Evaluation of offers will be conducted by comparative evaluation of offers. Technical capability will be assessed with the documentation provided by the offeror (see addendum to FAR 52.212-1, Instructions to Offerors). Past performance will be assessed by conducting reviews and/or interviews with the past performance references provided by the offeror and by reviewing the offeror’s past performance records found in government past performance record systems. Price will be assessed as for a best value for the government that is determined fair and reasonable. The government intends to award a contract from this solicitation that represents the best value and most advantageous to the government, price and other factors considered. Factors: Technical: Mobile PET/CT Mobile Unit and PET/CT Scanner IAW the SOW, in addition to those required by Federal, State, and Local Government. Certified, licensed, or otherwise officially recognized by the local, state, or regional government or public entity where the Mobile PET/CT Lease services are operated or by which it is governed. Capability and capacity to meet the services required by SOW as demonstrated by Section A and Section B of the SOW. Past Performance: Recent, Relevant, and Successful Past Performance in the Performance of Mobile PET/CT Lease Services commensurate with the magnitude of the services required per the SOW. Price: A sum of all LINs for the base year plus 4 option years using. As part of price evaluation, the government is evaluating the option to extend services, under FAR Clause 52.217-8, by dividing the price of the last Ordering Period in half to determine the price for the 6-month extension. Pro-rated rate in the event that the mobile PET/CT in any event that the system is unoperated beyond 48 hours. Offerors shall provide at least two (2) references for similar contracts in the public or private sector. These references shall be recent (last five years) and relevant to the required services as stated in the SOW. The Offeror shall provide no more than five (5) references. The award will be made as the response most advantageous to the Government. Responses should contain your best terms and conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Price: Submit price on B.3 PRICE SCHEDULE information on a separate page/document. (Quotes shall be valid for a minimum of 60 calendar days). The Government will evaluate the price by summing all priced Line Items (LINs). As part of price evaluation, the government is evaluating the option to extend services, IAW FAR Clause 52.217-8, by dividing the price of the 1-year LIN in half to determine the price for the 6-month extension. The Total Evaluated Price will be that sum. The Offeror will provide a prorated rate in any event the system is unoperated beyond 48 hours. Offerors shall submit all questions no later than Monday, August 3rd, 2026 by 10:00AM CST via email to Contract Specialist (Gillian M. Hooge) at Gillian.hooge@va.gov and the Contracting Officer (Vance W. Farrell) Vance.Farrell@va.gov. If a Site Visit is desired then an email must be sent to the Contract Specialist (Gillian.Hooge@va.gov) AND Contracting Officer (Vance.Farrell@va.gov) no later than 10 am CDT, July 30th, 2026. Offeror will complete Clause 852.219-76 and Provision 52.225-6. Interested contractors are reminded that in accordance with RFO 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, RFO 4.203 states that prospective contractors shall be registered in the System for Award Management (SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at Small Business Search. Department of Veterans Affairs Network Contracting Office 17 - 5441 Babcock Road Ste. 302, San Antonio, TX 78240. Additional Links:VA Homepage

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