Grand Island Town Civicplus #3

Town of Grand Island HVAC Preventative Maintenance Services for Municipal Buildings (2026-2028)

The Town of Grand Island, NY is seeking a contractor to provide comprehensive HVAC preventative maintenance services for a wide range of municipal buildings. - Government Buyer: - Town of Grand Island, Erie County, NY - Engineering Department, Mr. Robert Westfall, P.E., Town Engineer - OEMs (Original Equipment Manufacturers) featured: - Cleaver Brooks, B&G, Solution Air, Samsung, Mitsubishi Electric, Fujitsu Airstage, Carrier, RenewAire, Slant Fin, Nesbit, York, Sanyo, Typhoon, Skill-Aire, Laars, PK Hydrotherm, Weil McLain, Roberts Gorden, Gordan Ray, Ambi-Rad, Modine/Bryant, Goodman, Power Flame, Chromalux, Heil, Dayton, Rheem, Absolute Air, Vantage, Bryant, Markel - Products/Equipment Requested: - Boilers (multiple models and OEMs) - Pumps (various sizes) - Air handling units, rooftop units, split systems, condensers, wall units, cassette units, fan coil units, radiant tube heaters, unit heaters, exhaust fans, automated dampers/louvers, kitchen exhaust, energy/heat recovery units, air handling towers, electric heating units, and more - Air filter materials (various sizes and MERV ratings), belts, and other consumables - Services Requested: - Four preventative maintenance inspections per year at each building - Servicing, cleaning, calibrating, adjusting, lubricating, and maintaining all listed HVAC equipment per manufacturer specifications - Supply and replace belts and filters as required - Notable Requirements: - Compliance with New York State prevailing wage rates and certified payrolls - Extensive insurance coverage (general liability, auto, umbrella, workers' compensation, builder's risk) - Coordination with each site (minimum two days' notice) and required site reconnaissance - Detailed equipment and filter schedules provided in bid documents - Contract may be renewed up to three times by mutual consent - Annual price adjustments based on the Consumer Price Index for the Buffalo Metropolitan Area

Description

The Town of Grand Island is soliciting proposals for HVAC maintenance services at various town-owned buildings. The contract covers routine preventative maintenance including four inspections per year at each building, servicing cooling and heating equipment according to manufacturers' specifications, and supplying belts and filters. The contract term is two years, from September 1, 2026, to August 31, 2028, with up to three possible renewals. The solicitation requires compliance with New York State prevailing wage rates and specific insurance coverage.

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