SAM #08d460795d5445f0ab79b9f9e94d95c7

Sole Source Technology Refresh and Hardware Upgrade for Monaco Fire Alarm Reporting System at Columbus AFB

This opportunity is for a sole source technology refresh of the Monaco Fire Alarm Reporting System at Columbus Air Force Base (AFB), Mississippi. - Agency: 14th Contracting Squadron, Columbus AFB, under the U.S. Air Force, Air Education and Training Command - Sole Source Vendor: Monaco Enterprises, Inc. (MEI), the OEM for the fire alarm system - Scope of Work: - Upgrade two servers and two client CPUs to Windows 11 at the Fire Department (Building 998) and Civil Engineer Squadron (Building 385) - Replace CPUs, servers, and peripheral hardware - Upgrade to D-21 V2 software, including software license transfer and new software dongles - Install RFM-X modem and device server (reusing existing antenna) - Provide a 24-port APL-approved network switch with fiber modules - System configuration, validation, and integration with existing MEI D-21 system - Operator training for 4 personnel (1 hour each) on system operation and troubleshooting - Provide documentation and spare equipment - Only MEI technicians are authorized due to proprietary software/hardware and required factory training - The government will consider capability statements from parties able to meet requirements without violating MEI's exclusivity - No specific part numbers are listed; focus is on specialized service and hardware refresh - System must be fully integrated and operational by 31 December 2026

Description

14th Contracting Squadron located at Columbus AFB, MS 39710, intends to award a sole source award to Monaco Enterprises, Inc.(MEI), 14820 East Sprague Avenue, Spokane Valley, Washington 99216.

This requirement is for non-personal services to provide all personnel, labor, tools, materials, and equipment necessary to perform a technology refresh to Windows 11 for the existing Monaco Fire Alarm Reporting System at Columbus AFB. MEI is the original manufacturer and service provider for the Fire, Security, and Life Safety Equipment currently in use at the base. These systems are comprised of proprietary software developed and exclusively owned by MEI, and MEI does not authorize third parties to alter or add to its software or equipment. Only MEI technicians possess the installation expertise afforded by factory training, as well as the proprietary tools and specialized test equipment required to program the hardware, ensure seamless integration with the existing MEI D-21 system, verify proper operation, and make any necessary repairs. Additionally, for Wide Area WorkFlow (WAWF) invoicing, the BPN for both the Inspector and the Acceptor is F1N3BG; no separate inspector is necessary.

The Government intends to acquire this service under the guidelines of FAR Part 12, Acquisition of Commercial Products and Commercial Services. The Government intends to solicit and negotiate directly under the authority of 10 U.S.C. 3204(a)(1) and DFARS 206.302-1, as only one responsible source and no other supplies or services will satisfy Columbus AFB requirements.

This is not a solicitation for competitive quotes; however, if any interested party can provide this service without compromising manufacturing, delivery, warranty, system integrity, or proprietary software licensing constraints, you may submit a statement of capabilities to be considered by the 14th Contracting Squadron.

A determination by the Government not to compete this proposed requirement is based upon responses to this notice and it is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. The capability statement, a price list, and any other information furnished must be sent via email only and must contain material in sufficient detail to allow the Government to determine if the party can meet the requirements without violating MEI's exclusive software and hardware ownership.

Capability statements and related materials must be e-mailed to Brownlee, John M at john.brownlee.2@us.af.mil and Jones, Nina M at nina.jones.2@us.af.mil by 2:30 AM Central Daylight Time on 12th August 2026.

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