Tarrant County Ionwave #F2026161

Annual Contract for Printed Election Forms and Envelopes for Tarrant County

Tarrant County is seeking an annual contract for the supply of printed election forms and envelopes, with strict compliance and security requirements. - Government Buyer: - Tarrant County Purchasing Department - Contact: Erin Dawdy - Products/Services Requested: - Wide range of printed envelopes and forms for elections, including: - Spoiled ballot envelopes (quantities from 1,000 to 25,000+) - Legal envelopes with and without windows, featuring Official Election Mail logos - Early voting mail-out envelopes in English, Spanish, and Vietnamese - Ballot envelopes for early voting (English/Spanish, English/Vietnamese) - Affidavit for provisional ballot envelopes (up to 100,000 units) - Carrier envelopes for mail-in ballots (English/Spanish, English/Vietnamese) - FPCA (Federal Post Card Application) carrier and mail-out envelopes - Voter registration certificate mail-in envelopes - Business reply mail envelopes - Spoiled ballot and partially invalid/damaged ballot envelopes - Voter registration applications for deputy registrars and general use (English, Spanish, Vietnamese) - Applications for ballot by mail (English, Spanish) - Statement of compensation and oaths forms - Quantities per line item range from 1,000 to 100,000 units - Unique or Notable Requirements: - All items must comply with Texas Election Code and Secretary of State specifications - Envelopes and forms must be produced in multiple languages (English, Spanish, Vietnamese) - Compliance with United States Postal Service Official Election Mail guidelines - Vendors must create all necessary plates and artwork at no additional charge - Delivery required within six weeks of proof approval - Firm pricing, including all shipping and delivery costs - Vendor personnel accessing county data or facilities must pass criminal background checks - For hosted/cloud IT solutions, strict information security requirements apply (e.g., breach notification, data residency in contiguous U.S., audit rights) - OEMs and Vendors: - No specific OEMs or manufacturers are named; open to commercial print vendors - Estimated Contract Value: - Based on scope and quantities, estimated between $100,000 and $500,000 annually

Description

This solicitation is for an annual contract to purchase various printed forms and envelopes required by the Secretary of State to deliver Absentee Ballots when a voter requests to vote by mail, in accordance with the Texas Election Code. The forms and envelopes used for absentee ballots and other election-related mailings vary in size and language. The contract term is twelve months from the date of award or notice to proceed, with options to renew for two additional twelve-month periods. Prices must remain firm for the entire contract, and total bid cost must include all charges related to shipping, delivery, installation, and any other costs to be incurred by Tarrant County.

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