County of Alameda #902755

Alameda County Microfilm Processing, Duplication, and Archival Services Solicitation

Alameda County is seeking a qualified provider for microfilm processing, duplication, and archival services to support the Clerk-Recorder’s Office. - Government Buyer: - County of Alameda, General Services Agency (GSA) Procurement - Buyer contact: K. Huynh - Products/Services Requested: - Secure, archival-quality microfilm processing and duplication of official public records and vital statistics - Filming of digitized images onto 16mm microfilm (Silver film originals and Diazo film duplicates) - Pickup, delivery, and online tracking of microfilm rolls - Quality assurance, reporting, and compliance with ANSI/AIIM archival standards - Estimated average: 8,000 images per day (approx. four microfilm rolls daily) - Notable Requirements: - Compliance with environmental regulations and Alameda County’s Sustainability Program - Chain-of-custody procedures and secure handling - Timely delivery within 48 hours; penalties for late delivery - Minimum five years of relevant experience required - Business Continuity/Disaster Recovery Plan must be provided - No specific OEMs or vendors are named in the solicitation

Description

This solicitation is for microfilm processing services requested by Alameda County. The scope includes processing, duplication, and archival of microfilm records, with specific requirements for environmentally preferable products. The contract is intended to be awarded for three years with an option to renew for two additional years. A mandatory pre-bid conference is scheduled, and multiple evaluation criteria will be used to select the most responsive and responsible bidder.

View original listing