New York State Contract Reporter #RFP 2026-14

Saratoga Springs Recreation Center HVAC Upgrade – Trane, RenewAire, Johnson Controls, Greenheck Equipment

• The City of Saratoga Springs Department of Accounts is seeking bids for a comprehensive HVAC system upgrade at the Recreation Center (15 Vanderbilt Ave).
• Project scope includes:
  • Removal and replacement of existing HVAC units, ductwork, and controls
  • Installation of new modular air-handling units (Trane UCCA, 9600 CFM)
  • Addition of an air-to-air energy recovery unit (RenewAire PA12X)
  • Deployment of variable refrigerant flow (VRF) systems (Trane TUHYE3843BMM0AN, R32 refrigerant)
  • Integration of Johnson Controls Metasys DDC controls and LEV kits
  • Installation of Greenheck exhaust and in-line fans
  • Mechanical, electrical, and structural work, including insulation, vibration isolation, and system identification
  • Testing, adjusting, and balancing (TAB) of HVAC systems by a certified firm
• Notable requirements:
  • All labor, materials, equipment, and appurtenances must be provided by the contractor
  • Bid security of 10% of the base bid, plus performance and labor/materials bonds for the full contract amount
  • Compliance with detailed technical specifications for materials, installation, and testing
• Highlighted OEMs: Trane, RenewAire, Johnson Controls, Greenheck
• The contract is a lump sum bid, with a fixed completion deadline and strict bonding/insurance requirements.

Description

The City of Saratoga Springs, New York, is soliciting sealed bids for upgrades to the HVAC system at the City's Recreation Center located at 15 Vanderbilt Avenue, Saratoga Springs, NY. The project includes removal and replacement of HVAC units, ductwork removal and reconfiguration, and controls removal and replacement. A pre-bid meeting is scheduled for July 30, 2026, at 10 AM at the project site. Bids must be submitted by August 18, 2026, at 2 PM and must be accompanied by a bid security of 10% of the base bid. The successful bidder will be required to provide performance and labor and materials bonds.

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