SAM #PR16148093

U.S. Embassy Pretoria Solicits Multi-Purpose Vehicle (MPV) with Maintenance Plan

The U.S. Embassy in Pretoria, under the Department of State, is soliciting quotes for the supply and delivery of a new multi-purpose vehicle (MPV). - Government Buyer: - U.S. Embassy Pretoria (Department of State) - OEMs and Vendors Mentioned: - Ford (Tourneo) - Kia (Carnival) - Volkswagen (VW Transporter Kombi) - Products/Services Requested: - One (1) multi-purpose vehicle (MPV), right-hand drive, diesel, 4 cylinders, 2.0-3.0L engine, automatic transmission - Minimum 125kW power, 70L fuel tank, front-wheel drive or 4WD - White exterior, steel wheels with full-size spare, towbar, optional bull bar - Leather seats for at least 7 passengers, rubber floor carpet, air conditioning - Factory-fitted audio with Android Auto and Apple CarPlay - Safety features: reverse camera, rear park sensors, window tint (max 35%), automatic door locks - Includes delivery, roadworthiness certificate, permits, Microdot, CO2 tax, and customs duty exemptions - 5-year/100,000 km maintenance plan and 2-year/100,000 km warranty - Unique or Notable Requirements: - Vehicle must be new and meet all specified technical and safety features - Delivery required within 90 days of purchase order - Pricing must be in South African Rand (ZAR), firm-fixed, and valid until 30 September 2026 - No deposit payments; payment 30 days after delivery and invoice - Offerors must be registered in SAM.gov and provide proof (SAM UEI number) - Contract includes FAR and DOSAR clauses

Description

The U.S. Embassy in Pretoria is requesting quotes for the supply and delivery of a new vehicle as per the attached SOW. The quote reference number: PR16148093 The following documents are attached to this email and need to be signed when submitting your quotations: - The SCOPE OF WORK. - US Government Clauses - If you wish to quote for this opportunity, kindly please be advised that you will need to register with SAM and provide proof that you are in the process of registering or that you already have registered with SAM. Instructions for the registration process is attached. IMPORTANT: The offeror shall provide proof of SAM registration to include the SAM UEI number. Refer attached Guidance on how to register. Quotations: Firm fixed pricing is to be quoted and must be Valid until 30 September 2026 Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person. No alterations or pricing changes will be accepted after the Quotation deadline. Please quote in South African Rand (ZAR) Closing date and time for receiving quotes is 12:00, August 11, 2026. Kindly be advised that NO late quotes will be accepted. Quotes must be sent via email to: Pretoria_contracting_office-dl@state.gov U.S. Embassy Payment terms: - Note that NO DEPOSIT payments will be authorized. - The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price. - EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is later. Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting a quote, you waiver any such requirement. The successful offeror will be required to accept: FAR and DOSAR Clauses: The attached FAR and DOSAR clauses form part of this contract.  

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