SAM #191D3226R0039

Preventive Maintenance Services for Evapco Cooling Towers at U.S. Embassy Jakarta

This opportunity involves preventive maintenance services for cooling tower systems at the U.S. Embassy Jakarta, managed by the Department of State. - Government Buyer: - U.S. Department of State, U.S. Embassy Jakarta, Contracting Office - Contracting Officer: Jan Reilly - OEMs and Vendors: - Evapco (OEM for the cooling towers, model USS-112-812L) - Products/Services Requested: - Preventive maintenance service for 4 sets of Evapco USS-112-812L cooling towers - Includes semi-annual and annual maintenance - Covers labor, tools, materials, safety compliance, inspections, cleaning, lubrication, electrical checks, and operational testing - Unique or Notable Requirements: - Firm-fixed price contract - One-year base period with four one-year option periods - Maintenance must comply with safety standards and embassy requirements

Description

Enclosed is a Request for Proposal (RFP) for 40,000 hours Overhaul Maintenance Trane Chiller #1 at 11th floor US Embassy, Jakarta.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by August 21, 2026, at 12.00 p.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to JakartaPCUBidding@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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