Ames Ionwave #2027-008

Ames, Iowa Solicits Vendors for Employee Influenza and COVID-19 Vaccination Services

The City of Ames, Iowa is seeking vendors to provide on-site and walk-in influenza and COVID-19 vaccination services for employees and covered members for the 2026/2027 season. - Government Buyer: - City of Ames, Finance Department (Iowa) - OEMs and Vaccine Manufacturers: - COVID-19 vaccines must be from FDA-approved manufacturers: Pfizer, Moderna, or Novavax - Influenza vaccines must be FDA-approved for the relevant season (no specific OEMs named) - Products/Services Requested: - On-site and walk-in administration of standard and high-dose influenza vaccines - Standard injectable influenza vaccine (estimated 280 on-site, 70 walk-in) - High-dose influenza vaccine for individuals 65+ (estimated 20 on-site, 20 walk-in) - FluMist nasal spray for children, if available (estimated 10 on-site, 10 walk-in) - On-site and walk-in administration of COVID-19 vaccines (Pfizer, Moderna, or Novavax; estimated 120 on-site, 50 walk-in) - Certified personnel to administer vaccines, handle eligibility verification, and manage documentation - Unique/Notable Requirements: - All vaccines must be FDA-approved for the season and administered by licensed/certified personnel (pharmacists, pharmacy techs, or registered nurses) - Vendors must comply with HIPAA and CDC guidelines - Walk-in vaccination sites must be within a 30-mile radius of Ames and offer extended evening hours - Strict insurance, billing, and documentation protocols required - No minimum purchase quantities guaranteed; estimated annual volumes provided for evaluation - Pricing must be provided per vaccination type - The City may award one contract for on-site services and multiple for walk-in services

Description

The City of Ames is soliciting bids from qualified vendors to provide on-site and walk-in locations for influenza and COVID-19 vaccinations for the 2026/2027 season. The contract includes administering standard influenza vaccines, high-dose influenza vaccines for individuals 65 and older, FluMist for children, and COVID-19 boosters. Vendors must comply with HIPAA requirements and provide all necessary labor, equipment, and supplies. The contract period runs through February 26, 2027, and pricing must be firm for the duration. The City intends to award one contract for on-site vaccinations and multiple contracts for walk-in vaccinations.

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