SAM #7571TE26Q00142

NIH Sole Source License Renewal for Xytech Media Operations Platform

This notice from the National Institutes of Health (NIH) announces their intent to award a sole source contract for a software license renewal. - Buyer: National Institutes of Health (NIH), Division of Events Management Services (DEMS) - Sole source award to Fabric (Xytech Systems, LLC) for Xytech Media Operations Platform license renewal - Platform is used for event management, including: - Scheduling meeting rooms and multimedia equipment - Managing event services and resource coordination - Tracking utilization and financial reconciliation - Sole source justified under FAR 13.106-1(b); only Fabric (Xytech Systems, LLC) can provide the required renewal - NAICS code: 513210 - Other vendors may submit capability statements, but this is not a solicitation - Renewal is necessary for continuity of mission-critical operations

Product Line Item: - Xytech Media Operations Platform License Renewal

Period of Performance: - Renewal of existing license; specific duration not stated

Description

Solicitation Number: 7571TE26Q00142

Notice Type: Notice of Intent to Sole Source

Title: Resource Management System License Renewal

Description:

The National Institute of Health (NIH), intends to award a sole source purchase order for Division of Events Management Services (DEMS), for Resource Management System (RMS) License Renewal. The North American Industry Classification System Code (NAICS) is 513210.

Fabric (Xytech Systems, LLC) is the only responsible source known to provide the services needed.

It is NIH's intent that the proposed action may be awarded on a sole source basis to Fabric (Xytech Systems, LLC) under the authority of Federal Acquisition Regulation (FAR) Subpart 13 Simplified Acquisition Procedures.

Contractor Objectives and Tasks:

The purpose of this acquisition is to renew renewal of the existing Xytech Media Operations Platform license to maintain continuity of mission-critical event management functions. The system enables NIH to schedule and manage meeting rooms, multimedia equipment, and event services; track utilization; support financial reconciliation; and coordinate resources across NIH facilities.

Sole Source Justification

In accordance with FAR 13.106-1(b), Soliciting from a Single Source, Fabric (Xytech Systems, LLC) is the only organization who can provide the services needed.

This is not a solicitation, nor is a solicitation available. However, all interested organizations may submit their capability statements and qualifications which will be considered by NIH. Responses must be in writing and must be submitted electronically to Damian Hurge, Contract Specialist at Damian.Hurge@HHS.gov  by 12:00 PM EST on, June 27, 2026. Proposals must include pricing information. No late responses will be accepted.

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information.

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