Opportunity
Leesburg Granicus #100140-FY27-08
Leesburg RFI for Agenda and Meeting Management Software Solution
Posted
July 22, 2026
Respond By
August 06, 2026
Identifier
100140-FY27-08
NAICS
541511, 541512
The Town of Leesburg is seeking industry input on potential agenda and meeting management software solutions to replace its current Municode system. - Government Buyer: - Town of Leesburg, Virginia - Departments involved: Public Information, Town Council, Town Manager's Office, Information Technology - Products/Services Requested: - Agenda and meeting management software solution - Must support preparation, management, publication, and archival of meeting agendas, packets, and legislative documents - Streamlined agenda creation and approval workflows - ADA-compliant document production (WCAG 2.1 Level AA compliance required) - Compliance with Virginia's Information Technology Access Act - Support for staff collaboration and document versioning - Implementation and training services for staff - Unique/Notable Requirements: - Software must be accessible and support ADA compliance - Respondents should provide information on deployment models (cloud, on-premises, hybrid), licensing, cost estimates, customer support, and cooperative purchasing options - No specific OEMs or vendors are named; this is an RFI to inform a future solicitation - Current system (Municode) is being phased out; alternatives are sought
Description
The Town of Leesburg is issuing a Request for Information (RFI) to gather information and industry feedback for procuring an agenda and meeting management software solution. The software will support Town Council and other advisory Boards and Commissions by streamlining meeting agenda creation, approval workflows, and supporting ADA-compliant agenda packets and documents. The Town is currently transitioning from Municode agenda management software and seeks a solution that complies with the Information Technology Access Act of Virginia. Respondents are requested to provide company information, software overview, features, ADA accessibility, cost estimates, and customer service details.