CivicInfo BC #FIN 26-01

ERP Consulting Services for Township of Esquimalt

The Township of Esquimalt is seeking consulting services to support the procurement and implementation planning of a new Enterprise Resource Planning (ERP) system. - Government Buyer: - Township of Esquimalt, British Columbia - Contact: Ian Irvine, Director of Financial Services and IT - Scope of Work: - Consulting services to lead strategy development, requirements gathering, RFP creation, evaluation, vendor selection, and contract negotiation for a new ERP system - Review of current Microsoft Dynamics GP system and integrations (Tempest, Management Reporter, PerfectMIND, HRISMyWay, Citywide Budgeting) - Development of technical requirements and facilitation of vendor demonstrations - Support for selection and negotiation process for the new ERP solution - Potential for additional implementation support services - Products/Services Requested: - ERP consulting services only (no direct product procurement at this stage) - OEMs and Vendors: - Current system: Microsoft Dynamics GP (OEM: Microsoft) - No specific OEMs or vendors named for the replacement system - Unique/Notable Requirements: - Modern, likely cloud-based ERP solution with possible Human Capital Management functions - Consultant required to be on-site for kickoff meeting; other meetings may be remote - Timeline targets contract award and implementation schedule with approved vendor by May 2027

Description

The Township of Esquimalt is seeking proposals from qualified consultants to provide ERP consulting services to assist with the procurement and implementation planning of a modern ERP system. The consultant will lead strategy development, requirements gathering, RFP creation, evaluation, and vendor selection. The scope includes reviewing the existing system, developing procurement documentation, facilitating vendor demonstrations, and assisting in contract negotiations. The project aims to replace the end-of-life Microsoft Dynamics GP ERP system with a modern, likely cloud-based solution that meets current and future needs. Proposals must be submitted by August 10, 2026, at 3:00 PM local time.

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