SAM #W912NR26QA017

Facility, Lodging, Catering, and Event Services for Louisiana Army National Guard Yellow Ribbon Event

The Louisiana Army National Guard is seeking comprehensive facility and event services to support the 1084th Transportation Company Post Deployment Yellow Ribbon Reintegration Training event in Baton Rouge, LA. - Government Buyer: - Louisiana Army National Guard (LANG), Yellow Ribbon Reintegration Program, under the Department of Defense and Department of the Army - Contract Specialist: Mr. Aaron Johnson - OEMs and Vendors: - No specific OEMs or named vendors are mentioned; open to qualified facility and event service providers - Products and Services Requested: - Facility rental with: - General session and dining space for 240 participants (banquet style) - Large meeting space for awards presentation (theater style, stage, AV equipment) - Five breakout rooms (minimum 50 people each, AV support) - Three support meeting spaces - Lobby or meeting area for 30 exhibitor tables - Parking for 200 vehicles (preferably connected to meeting space) - Wi-Fi/internet support - Lodging: - 40 rooms for one night (combination of single and double occupancy, federal government rates, in/out parking) - Catering: - Hot buffet lunch for 240 participants (minimum 2 proteins, 2 starches, 2 vegetables, beverages; no fast food or cold items) - Gratuity for meals - Audio/Visual Equipment: - Projector screens, projectors, microphones, podium, pipe and drape, and connection cables - Event setup and coordination: - All personnel, equipment, tools, materials, supervision, and quality control for seamless event execution - Unique or Notable Requirements: - All-inclusive pricing for services, supplies, and delivery - Facility must meet federal lodging rates and provide free parking with in/out privileges - Quality assurance: 95% compliance for space availability and catering - No hot dogs or sandwiches as main course; no fast food or cold items - Security, compliance with government regulations, and uninterrupted service during specified hours - Proposals must be submitted by email to the designated Contract Specialist - No specific part numbers or branded products are required; focus is on comprehensive event and facility services.

Description

The Louisiana National Guard (LANG) Yellow Ribbon Reintegration Program (YRRP), is seeking a facility to provide conference space, parking, catering, and dining accommodations for approximately 240 participants (i.e. service members, family members, children, family readiness volunteers, and event staff) on Saturday, 15 August 2026 – Sunday, 16 August 2026 in Baton Rouge, LA 70808. This Performance Work Statement (PWS) is for informational gathering purposes only. LANG Contracting Office will conduct the formal solicitation for a facility that can meet the requirements set forth in this PWS at the best value for the government. Final selection will be made by LANG Contracting Office.

The contractor shall provide services between the hours of 0900-1800 CST on Saturday, 15 August 2026 through 0630-1800 CST on Sunday, 16 August 2026 except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be in Baton Rouge, LA 70808. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

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