SAM #36C25026Q0769

Mitral Valve Retractor System and Surgical Components for VA Indianapolis

This opportunity is for advanced cardiac surgical equipment at the Department of Veterans Affairs, Richard L. Roudebush VA Medical Center in Indianapolis, IN. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 10, Richard L. Roudebush VA Medical Center - Products/Services Requested: - Mitral Valve Retractor system and specialized surgical components - Fixed arm with rack down and mobile arm with key/handle (2 units) - Transverse bar (2 units) - Medial rail system with screw (2 units) - Non-detachable bracket retractor wire blade and rod, 5mm (6 units) - Pairs of blades for rack down: 50x40mm (2), 70x40mm (2), Dubost 97x40mm (2) - Long and thin hooks for mitral valve (4), medium hooks (2), large hooks (2), tricuspid hooks (2) - Unique/Notable Requirements: - All items must be new, OEM-warrantied, and provided by an OEM-authorized dealer, distributor, or reseller - Equipment must be reusable, autoclavable, ergonomic, and support advanced reconstructive mitral valve repair techniques - No remanufactured or gray market items will be accepted - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - The system must be compatible with both conventional and modern sternotomy approaches and include interchangeable sternal blades and advanced atrial hooks

Description

Synopsis and Solicitation Notice This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for quote to be requested with no other form of written solicitation to be issued. This solicitation RFQ- 36C25026Q0769 is issued as a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026 01, effective 03/13/2026. The North American Industry Classification System (NAICS) number is 339112. Note: This solicitation is for Mitral Valve Retractor systems specifically designed to support advanced reconstructive mitral valve repair procedures. Retractors intended solely for routine mitral valve replacement or basic atrial exposure do not meet the clinical requirements and will not be considered. Vendor Requirements Vendor to supply necessary materials and/or parts for the requirements listed below. Materials and parts will be delivered to: Richard L. Roudebush VA Medical Center, 1481 W. 10th St., Indianapolis, IN 46202, FOB destination. Requirements: DescriptionQty. FIXED ARM W/ RACK DOWN + MOBILE ARM + KEY/HANDLE2 TRANSVERSE BAR2 MEDIAL RAIL SYSTEM WITH SCREW2 NEW NON-DETACHABLE BRACKET RETRACTOR WIRE BLADE AND ROD, 5MM6 PAIR OF BLADES - 50X40MM FOR RACK DOWN2 PAIR OF BLADES - 70X40MM FOR RACK DOWN2 PAIR OF DUBOST BLADES - 97X40MM FOR RACK DOWN2 LONG AND THIN HOOK FOR MITRAL VALVE, L:270MM W:20MM D:34MM FOR RETRACTOR4 MEDIUM HOOK FOR MITRAL VALVE, L:250MM W:26MM D:34MM FOR RETRACTOR2 LARGE HOOK FOR MITRAL VALVE, L:250MM W:35MM D:34MM FOR RETRACTOR2 TRICUSPIDE HOOK, L:265MM W:35MM D:16MM FOR RETRACTOR2 Minimum Requirements Lateral Atrial Displacement Mechanism: The device shall provide controlled lateral displacement of the left atrium up to 30 mm, allowing enhanced mitral valve exposure without additional sternal spreading. Multi Positional, Adjustable Retraction System: The retractor must include a fixed arm with rack and a mobile arm with key hole style adjustment, capability for rack-up and rack-down configurations for varying exposure needs, and interchangeable sternal blades in three size categories. Advanced Atrial Hooks for Mitral Repair: Must include multiple hook options enabling leaflet and commissural visualization, including long, thin hooks (approx. 220-270 mm length), medium hooks (approx. 200-250 mm length), and medial rail system with locking mechanism. Antero Lateral Atrium Retraction Capability: Via transverse rail system with anti-rotation secured click-in functionality supporting atrial hook positioning. Minimal Additional Sternal Spreading: Device shall permit optimized mitral visualization with reduced sternal spreading, supporting reconstructive mitral repair via small or modern sternotomy approaches. Compatibility: Supports conventional sternotomy and modern sternotomy (7-8 cm incision). Design and Construction: Ergonomic, fully autoclavable, and made of robust surgical-grade materials capable of reuse. Support for Advanced Techniques: Supports complex repair procedures including multi-segment leaflet repair, chordal replacement, annuloplasty, and non-resectional techniques. The PO number must appear on all invoices, packing slips, shipping labels, and/or correspondences to the contracting officer. Contact: Rachel MacRae, Contracting Specialist, via email at rachel.macrae@va.gov. No telephone inquiries will be accepted. All quotes must be received by 8/3/2026 by 12:00pm EST to Rachel MacRae (rachel.macrae@va.gov). Offerors must comply with all instructions contained in provision 52.212-1, Instructions to Offerors-Commercial Products (SEP 2023) (DEVIATION OCT 2025). Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified. Offers may be submitted on the SF 1449, letterhead, or as otherwise specified. Contractor shall provide an authorized distribution letter. The Contractor shall be an OEM authorized dealer, distributor, or reseller, ensuring OEM warranty and service. All items must be new, not remanufactured or used, and covered by the manufacturer's warranty. Additional FAR Provisions 52.212-2 Evaluation - Commercial Products (NOV 2021) (DEVIATION OCT 2025) 52.212-4 Inspection/Acceptance (NOV 2023) (DEVIATION OCT 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025) 52.252-5 Authorized Deviations in Provisions (NOV 2020) 852.232-72 Electronic submission of payment requests (NOV 2018) 852.246-71 Rejected Goods (OCT 2018) Additional Links Department of VA

View original listing