Cleveland ITB #350

Cleveland Solicits A/V Production Services for Mayor's Back to School Event

The City of Cleveland is seeking A/V production services for the Mayor's Back to School Event at the Public Auditorium, supporting a venue with a 10,000-person capacity. - Government Buyer: - City of Cleveland, Division of Purchases & Supplies, Department/Division 0109 - Products and Equipment Requested: - Two 86-inch monitors for large-scale display - At least six speakers (minimum: four inside, two inside) for sound coverage - Microphones for both the stage and foyer - Equipment to enable DJ connectivity for music playback - Services Requested: - Full A/V production staffing, including setup, operation, and teardown - All necessary staff to support the event - Notable Requirements: - All equipment and staff costs must be included in the bid; no separate freight or price increases allowed - Setup is permitted the day before the event, with immediate teardown required after - Compliance with Northern Ireland Fair Employment Practices and Wage Theft and Payroll Fraud Disclosure is mandatory - The city is tax exempt and will not pay freight fees - No specific OEMs or vendors are named; bidders may propose any suitable commercial A/V equipment - The opportunity is for a one-time event, not a recurring contract

Description

The City of Cleveland is soliciting bids for A/V production services for the Mayor's Back to School Event to be held on August 8, 2026, from 8 AM to 1 PM at the Public Auditorium located at 500 Lakeside Ave. E, Cleveland, Ohio. The services include providing two 86 inch monitors, a minimum of six speakers, microphones for the stage and foyer, and equipment for a DJ. Setup is allowed on August 7, 2026, with teardown immediately after the event. The venue accommodates 10,000 people, and bidders must include costs for all necessary staff and equipment, excluding freight fees as the city is tax exempt.

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