SAM #1240BE26Q0088

US Forest Service IITF Janitorial Services for Five-Building Complex (WOSB Set-Aside)

The U.S. Forest Service's International Institute of Tropical Forestry (IITF) in San Juan, Puerto Rico, is seeking janitorial services for its headquarters complex. - Government Buyer: - U.S. Forest Service, International Institute of Tropical Forestry (IITF) - Contracting office: CSA Northwest 1 and CSA Northwest 3, Jardin Botanico Sur - Scope of Services: - Janitorial and custodial services for five buildings: Headquarters, Library, Conference Center, Remote Sensing Laboratory (GIS building), and multi-purpose building - Tasks include daily and periodic cleaning: sweeping, mopping, trash removal, restroom servicing, dusting, floor care, carpet cleaning, window and light fixture cleaning, and outdoor area policing - Spray cleaning and buffing of floors required monthly - Project management, quality control, and communication with the Contracting Officer Representative (COR) - Quantities and Line Items: - Each year (base plus four option years): - 12 months of janitorial services - 12 months of spray cleaning and buffing floors - Unique/Notable Requirements: - Set aside for Women-Owned Small Businesses (WOSB) under NAICS 561720 - Use of biobased and EPA-designated cleaning supplies is mandatory - Personnel must pass background investigations - Strict adherence to quality and performance standards - Evaluation based on technical capability, past performance, and price - No specific OEMs or product part numbers are mentioned; the focus is on service delivery and compliance with environmental and personnel standards.

Description

THIS IS A WOMEN-OWNED SMALL BUSINESS SET-ASIDE - LISTED IN SAM UNDER "SMALL BUSINESS" FOR THE PURPOSE OF THIS POSTING. ONLY QUOTES FROM WOMEN-OWNED SMALL BUSINESSES WILL BE ACCEPTED.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.  This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. 

Solicitation number: 1240BE26Q0088 is issued as a Request for Quotation (RFQ)

Project: US Forest Service, International Institute of Tropical Forestry (IITF) Janitorial Services

This acquisition is Woman-Owned Small Business Set-Aside. The applicable North American Industry Classification Standard Code is 561720 Janitorial Services  The small business size standard is $ 22 million.  All responsible sources may submit a quotation to be considered by the agency. 

Award Type: It is anticipated that a Firm Fixed Price Purchase Order will be awarded as a result of this synopsis/solicitation.

Statement of Requirement: Provide janitorial services for five (5) buildings on the IITF complex: Headquarters, Library, Conference Center, Remote Sensing laboratory (known as the GIS building) and the multi-purpose building.

All work shall be performed in accordance with all applicable codes, and standards. See Attachment 3, Performance Work Statements (PWS) for further information.

Schedule of Items See Attachment 2 - Schedule of Items. Complete the Schedule of Items with quoter’s business information and pricing.

Unit of Issue: Month = MO

Location: All work shall be performed at the International Institute of Tropical Forestry Headquarters Complex, located at Botanical Gardens South, 1201 Calle Ceiba, San Juan, Puerto Rico, 00926

County: San Juan

Estimated Start Work Date: August 16, 2026

Period of Performance:  Base Year: August 16, 2026, through August 15, 2027, plus four (4) Option Years.

PRE-QUOTE SITE VISIT:

To request a Pre-quote Site Visit, contact: with Maysaa Ittayem, at email address: maysaa.ittayem@usda.gov or phone 787-766-5335. When you RSVP, provide: your company name, identify if Prime or Sub-contractor, attendee’s full name, and email address. 

Address: International Institute of Tropical Forestry Headquarters Complex, located at Botanical Gardens South, 1201 Calle Ceiba, San Juan, Puerto Rico, 00926

Submission of Quotes

To respond to this quote, email the following documents:

1) Attachment 2 – Schedule of Items – filled in and signed

2)Your written response to the Evaluation Factors. Adobe Acrobat or Word documents accepted. Failure to respond to evaluation factors will result in exclusion from the evaluation.

3) Attachment 15 SF-1449: Sign Blocks 17a and 30 a, b, and c

Questions shall be submitted via email to: paula.winningham@usda.gov are due no later than three days prior to quote due date and time. This will ensure enough time to respond before the solicitation period ends.  Please include the solicitation name and number as the subject line of the email.

Quotes are due by:  August 6, 2026, 2 p.m. Pacific Standard Time.

Email Quotes to: paula.winningham@usda.gov no later than the quote due date and time.

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